Finance Associate

Kent County•Chestertown, MD

2d•Onsite

About The Position

Job Summary: The primary duty of the Finance Associate is to provide financial and customer service administrative duties for the Department. Essential Functions Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Provides customer service Answering and responding to phone calls, emails, and in-person requests for information Acts as a cashier for in-person collections via cash, check, and credit card Collects property taxes, utility payments, dump tickets, animal licenses, liquor permits, citations, trailer permits, and revenues collected by other departments Daily reconciliation of the cashier drawer to the system report Processes mail Log payments received by mail on the daily check log Enter payments received by mail into the system Redirects returned mail Accounts Payable Accounts Payable Entry Review invoices and backup for completeness, accuracy, and compliance with County purchasing policy. Enter invoices into the accounting software Accounts Payable Review Review accounts payable for accuracy and correct the accrual accounting period Approve invoices and update them in the accounting software Complete and reconcile the accounts payable log for the check run Print and distribute accounts payable checks Scan and file check, run backup Maintain vendor records Maintain digital and paper filing systems Process property transactions Review and stamp deeds for transfer in person & on Simplifile Calculate and process property redemption and deed execution figures Process general ledger transactions Enter/review/update journal entries from all departments Enter/review/update budget adjustments from all departments Review the bank account for unposted wire transfers and prepare the CR Review bank account for STR transactions, reconcile on BLT website, and prepare CR Assists in preparing for the annual tax sale Performs other duties as required Supervision: The position reports to the Finance Supervisor. Position does not supervise staff.

Requirements

Customer Service: Ability to assist and support customers in a timely and pleasing manner.
Detail Orientation: Ability to update information in systems and deal with processes for future use. Ability to follow detailed procedures and ensure high accuracy.
Flexibility & Organization: Ability to deal with various issues and personality types and adapt to changing priorities. Ability to manage multiple projects and determine urgency to schedule tasks effectively.
Decision Making: Ability to exercise strong decision-making and good judgment as it relates to interacting with people.
Computer Related Skills: Ability to work with relevant databases and software products, including Microsoft Office Word, and Excel
Requires an Associate's Degree in Business, Finance, Accounting, or related field.
Two years of relevant experience.
Or equivalent technical training, education, or experience.

Responsibilities

Provides customer service Answering and responding to phone calls, emails, and in-person requests for information
Acts as a cashier for in-person collections via cash, check, and credit card
Collects property taxes, utility payments, dump tickets, animal licenses, liquor permits, citations, trailer permits, and revenues collected by other departments
Daily reconciliation of the cashier drawer to the system report
Processes mail
Log payments received by mail on the daily check log
Enter payments received by mail into the system
Redirects returned mail
Accounts Payable Entry Review invoices and backup for completeness, accuracy, and compliance with County purchasing policy.
Enter invoices into the accounting software
Accounts Payable Review Review accounts payable for accuracy and correct the accrual accounting period
Approve invoices and update them in the accounting software
Complete and reconcile the accounts payable log for the check run
Print and distribute accounts payable checks
Scan and file check, run backup
Maintain vendor records
Maintain digital and paper filing systems
Process property transactions
Review and stamp deeds for transfer in person & on Simplifile
Calculate and process property redemption and deed execution figures
Process general ledger transactions
Enter/review/update journal entries from all departments
Enter/review/update budget adjustments from all departments
Review the bank account for unposted wire transfers and prepare the CR
Review bank account for STR transactions, reconcile on BLT website, and prepare CR
Assists in preparing for the annual tax sale
Performs other duties as required