Finance Assistant - Temporary

North Kingstown School Department•North Kingstown, RI

19h

About The Position

The Finance Clerk provides administrative and clerical support to the Finance Department for the North Kingstown School Department. This is a temporary position to support the day-to-day financial operations of the department, including accounts receivable, purchasing, accounts payable, and general financial data entry. The role will also support work being done for a financial software conversion project. This position may be part-time or full-time based on departmental needs and candidates experience.

Requirements

Prior experience in at least one of the following areas: Accounts receivable, Accounts payable, Purchasing / purchase order processing, General finance or accounting support
Strong attention to detail and organizational skills
Ability to handle confidential financial information appropriately
Proficiency with basic computer applications (Microsoft Excel, Word, Google suite)
Accurate data entry and recordkeeping
Ability to follow established procedures and timelines
Strong organizational and filing skills
Ability to work independently and as part of a team
Effective communication skills when working with staff and vendors

Nice To Haves

Prior experience working in a public school system or other public-sector environment
Experience using financial software, preferably Tyler Munis
Familiarity with public purchasing and accounts payable processes
Experience supporting software implementations or conversions

Responsibilities

Assist with processing and recording deposits
Prepare and issue invoices as directed
Maintain accurate records of receivables and deposits
Support reconciliation of receivable records as needed
Process purchase orders in accordance with district procedures
Place orders with approved vendors, including Amazon and WB Mason
Track orders and assist with resolving ordering issues
Maintain purchasing documentation and files
Assist with accounts payable batch entry
Review invoices for completeness and accuracy prior to processing
Scan, file, and maintain electronic and paper financial records
Support timely payment processing
Provide support to the Director of Finance and Staff Accountant
Perform general data entry related to financial records
Assist with a new financial software conversion, including data entry, validation, and cleanup
Respond to internal inquiries related to finance processes as assigned