Finance and Payroll Manager

YWCA•Cleveland, OH

About The Position

The YWCA of Greater Cleveland is seeking a Finance & Grants Manager to help steward the financial integrity of a $9 million nonprofit organization serving women and families across our community. With approximately 100 employees across two business units, this role plays a critical part in ensuring that payroll, grants, and departmental budgets are managed with accuracy, compliance, and transparency. This position is part of a small but highly impactful finance team. In our environment, every team member carries meaningful responsibility and works closely with organizational leadership. The Finance & Grants Manager must be comfortable operating with both independence and collaboration, professionally engaging with strong personalities, program leaders, and executive staff while maintaining clear financial boundaries and internal controls. The work is detailed and compliance-driven, but the impact is deeply mission-centered. At YWCA of Greater Cleveland, sound financial management directly supports safe housing, crisis response, early childhood education, and economic stability programming. The Finance & Grants Manager ensures that resources are managed responsibly so that our mission can move forward with stability, transparency, and integrity. In a small department with significant organizational influence, this role offers the opportunity to make a measurable impact every day. The YWCA is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status, or any other consideration prohibited by law or by contract.

Requirements

The ideal candidate brings experience in nonprofit finance, payroll processing, grants management, budget analysis, and regulatory compliance.
Strong analytical skills, attention to detail, time management, and the ability to manage multiple deadlines are essential.

Nice To Haves

Experience with iSolved or similar HRIS/payroll platforms is highly desirable.

Responsibilities

Payroll Administration (iSolved)
Process biweekly payroll for approximately 100 employees using iSolved
Ensure accurate timekeeping, wage calculations, deductions, and benefit integrations
Maintain payroll compliance with federal, state, and local regulations
Coordinate payroll changes with HR (new hires, terminations, rate changes, leave)
Reconcile payroll reports and prepare related journal entries
Support year-end payroll processes including W-2 and 1095 reporting
Maintain confidentiality and strong internal controls over payroll data
Grants Financial Management
Track grant budgets and expenditures across two business units
Monitor restricted funds to ensure compliance with funding requirements
Prepare financial reports for county, state, federal, and private funders
Submit reimbursement requests and track receivables
Assist program managers in understanding allowable costs and spending timelines
Support grant audits and documentation requests
Assist with cost allocations and indirect cost tracking
Department Budget Support
Assist the Finance Director in monitoring departmental budgets
Provide monthly budget-to-actual reports to department leaders
Identify variances and support managers in understanding financial impact
Support forecasting efforts and mid-year budget adjustments
Promote consistent financial reporting practices across departments
Note: Department leaders retain ownership of their budgets; this role provides financial analysis and monitoring support.
Financial Operations Support
Assist with monthly close and preparation of financial reports
Support audit preparation and documentation
Maintain financial documentation and internal controls
Identify process improvements in payroll, grants, and budgeting workflows