Part-Time Finance and Grants Invoicing Assistant

The Empowerment Program•Denver, CO

1d•$25 - $25•Hybrid

About The Position

The Finance & Grants Invoicing Assistant is a detail-oriented, reliable team member who supports the nonprofit's financial operations. This role focuses on grant invoicing, financial recordkeeping, and routine accounting tasks that help keep the organization running smoothly. The Assistant works closely with and supports the Financial Controller, especially during the monthly billing cycle when hours increase between the 5th and 15th.

Requirements

Experience with bookkeeping, invoicing, or nonprofit finance.
Proficiency with QuickBooks Online is strongly preferred.
Comfort using Adobe (Acrobat or related tools) for document preparation.
Strong attention to detail and accuracy.
Ability to manage deadlines and work independently.
Professionalism, discretion, and commitment to confidentiality.
Interest in supporting the mission and values of a nonprofit organization.

Responsibilities

Preparing and submitting invoices for grant reimbursements in accordance with funder requirements.
Tracking grant billing schedules, reporting deadlines, and payment status.
Updating spenddown reports for all grants after invoicing is complete.
Supporting the Financial Controller with routine accounting tasks and monthly close activities.
Recording payments, expenses, and deposits accurately in QuickBooks Online.
Communicating with program staff to gather documentation needed for grant invoicing and reporting.
Using Adobe tools to prepare, edit, or compile financial documentation as needed.
Maintaining organized financial files (digital and/or physical).
Printing and preparing checks for signature and distribution.
Making bank deposits as needed and maintaining deposit documentation.
Assisting with other administrative or financial tasks as assigned
Participating in provided training