Invoicing Assistant

JOE HILLMAN PLUMBERS INC•Davie, FL

23h•$20 - $23•Onsite

About The Position

Joe Hillman Plumbers, Inc., located in Davie, FL, is seeking a full-time Invoicing Assistant to join our team. This role is responsible for accurately preparing, reviewing, and processing invoices, verifying job details, labor, and materials, and ensuring all billing is completed timely and in accordance with company and customer requirements. Our Invoicing Assistants typically work within the hours of 8 am- 5 pm or 7am – 4pm, Monday-Friday, including a 1 hour lunch and two paid 15 min breaks. This is an in office position and comes with a competitive wage of $20-$23/hr depending on experience. We also offer medical, dental, vision, a 401(k) plan with match, paid holidays, paid vacation time and personal time off and supplemental insurance. ABOUT JOE HILLMAN PLUMBERS, INC. Joe started his own plumbing company in 1987 with 4 associates and a $5,000 loan from his parents. After 38 years, we remain a family-owned business with a personal approach that provides plumbing and HVAC services throughout South Florida. We deliver high-quality service at a low cost and perform every job better than the one before. We provide a rewarding work environment that respects diversity, new ideas, and hard work. Creating a positive work environment leads to happy employees, happy customers, and company growth.

Requirements

High attention to detail and commitment to accuracy.
Proactive approach to identifying and resolving invoicing issues.
Strong verbal and written communication skills to interact with team members, customers, and vendors.

Nice To Haves

Experience in invoicing, billing, or administrative roles, preferably in the plumbing or service industry is a plus.
Proficiency in using invoicing systems; experience with ServiceTitan is a plus.
Familiarity with plumbing terminology and job scopes is a plus.
Previous knowledge and experience in the service industry is preferred, but not required.
Do you have great attention to detail?
Are you dedicated to accuracy and able to accomplish accounting and data entry tasks with minimal errors?
Are you organized and able to prioritize tasks effectively?
Can you multitask?
Are you eager to learn and advance your skills?
If so, you may be perfect for this data entry position!

Responsibilities

Create accurate and timely invoices for completed plumbing jobs, ensuring all services and materials are accounted for.
Cross-check work orders, job descriptions, and material lists to ensure billing accuracy.
Communicate with technicians and supervisors to gather missing details for invoicing.
Organize and update records of invoices, payments, and job-related documentation.
Adhere to company policies and procedures, including those related to taxes and customer contracts.
Provide regular updates on invoicing status and any issues encountered.
Address customer inquiries regarding invoices and resolve billing discrepancies professionally.