Finance and Grants Administrator - Part-Time Position
About The Position
Please note that this position is contingent on pending grant funding; if we are unable to secure funding, we may not be able to fill the position. This will initially be a part-time benefitted position at 20 hours per week. Depending on funding, we may increase the position hours accordingly. The Finance & Grants Administrator plays a key role in ensuring sound financial management, compliance, and reporting for the organization’s government and institutional grants. This position is responsible for financial oversight, reporting, and compliance monitoring of assigned grants and contracts, while also supporting program teams in budget management, cost allowability, and financial reporting. A member of the Finance team, this role reports to the Finance Manager.
Requirements
- Minimum of 3 years of experience in grants or financial administration, ideally with federal or foreign government grants.
- Strong understanding of grant compliance
- Proven experience preparing and reviewing grant budgets, financial reports, and reconciliations.
- Excellent organizational skills with strong attention to detail and deadlines.
- Ability to communicate financial information clearly to non-financial staff.
- Proficiency with accounting and grants management software (e.g., Blackbaud’s Financial edge, or similar).
Nice To Haves
- Experience in the nonprofit sector or in an organization managing multi-year, restricted grants.
- Familiarity with donor reporting systems.
- Collaborative, proactive working style and ability to build strong cross-departmental relationships.
Responsibilities
- Serve as the financial point of contact for assigned grants and contracts.
- Ensure all grant-related financial activities comply with funder, audit, and institutional requirements.
- Prepare and review budgets, forecasts, and financial reports for funders and management.
- Track expenditures and confirm that all costs are allowable, allocable, and properly supported.
- Coordinate with program and finance team members on invoicing, reimbursements, and reporting packages.
- Maintain accurate and organized grant financial records, including budgets, amendments, and supporting documents.
- Prepare monthly, quarterly, and annual financial reports for funders, ensuring alignment between financial data and programmatic results.
- Assist in audit preparation and provide documentation to internal and external auditors as needed.
- Monitor grant closeout procedures, ensuring final reports and reconciliations are completed accurately and on time.
- Support implementation of internal controls and compliance standards related to grants management.
- Identify and flag potential compliance risks, proposing corrective actions when necessary.
- Work closely with Program Directors and Managers to align financial and programmatic reporting.
- Provide financial guidance to program staff on budget management, allowable costs, and grant terms.
- Collaborate with Finance colleagues to ensure accurate revenue recognition, cost allocations, and funder billing.
- Support the development of grant proposals and budgets, ensuring consistency with organizational cost structures.
Benefits
- RAN-paid health, dental and vision insurance for the staff person and their partner/family
- Retirement plan with a 3% employer match
- A slate of RAN-paid additional coverages
- Reimbursements for healthcare and pension/retirement are available (for staff outside the US)
- Four weeks PTO (increases to five weeks after two years)
- Paid winter break
- A 12-week paid sabbatical after every 5 years of service
- Paid time off is pro-rated for part-time positions
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
51-100 employees
