Finance and Budget Officer

United Nations•New York, NY

52d

About The Position

The function of this position is located in the Contributions Section, Finance Division, Office of Programme Planning, Finance and Budget (OPPFB), Department of Management Strategy, Policy and Compliance (DMSPC). Acting as secretariat to the Committee on Contributions, the Contributions Section provides support to the Committee and the General Assembly in negotiating the scale of assessments and ensures the timely issuance of assessments and information on the status of assessed contributions. The Finance & Budget Officer reports to the Chief of Service, Finance. Within delegated authority, the Finance & Budget Officer will be responsible for the following duties: Programme plan: • Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies. Budget preparation: • Reviews and analyses data with respect to the finalization of cost estimates for cost recovery activities and budget proposals, in terms of staff and non-staff requirements from Departments/offices at Headquarters. • Provides support to managers with respect to the elaboration of resource requirements for budget submissions. • Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly. Budget administration: • Reviews cost plans for cost recovery activities and issues allotments/appropriations for cost recovery activities, including redeployment of funds when necessary, ensuring appropriate expenditures. • Monitors budget implementation and determines/recommends reallocation of funds when necessary. • Monitors expenditures to ensure that they remain within authorized levels. • Reviews all requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of fund • Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Prepares relevant documentation with respect to budget performance submissions. • Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. Finance: • Analyses cost recovery accounts and reviews/evaluates regular financial reports at Headquarters, from Offices-away-from-Headquarters. Identifies variances, problem transactions and irregularities in related accounts, resolving them in a timely and effective manner. • Coordinates the processing of billing related to internal work orders, client support and external parties. • Approves/Confirms that proposed obligations or expenditure for cost recovery related services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Provides advice and guidance concerning the United Nations' Financial Regulations and Rules and Accounting Instructions. • Works with the Master Data Management Team and service providers to establish the cost of services and maintains cost accounting master data, allocation rules, allocation cycles and statistical key figures. Provides authoritative interpretation of requirements for handling transactions. • Monitors the level of income received from cost recovery and advises senior management on availability of funds and possible corrective measures. • Defines requirements and works with systems units with respect to production of relevant financial reports. Coordinates the collections of statistical information from service providers, the analysis and summation of the statistics, and the billing of clients based on such statistics. • Provides information needed to respond to audit findings. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures; • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Keeps up-to-date on current financial regulations/professional publications and accepted principles; • Monitors and supervises the work of staff as required • Performs other related duties, as assigned.

Requirements

Knowledge and understanding of theories, concepts and approaches relevant to particular sector, functional area or other specialized field.
In depth understanding of generally accepted accounting principles.
Ability to identify issues, analyze and participate in the resolution of issues/problems.
The ability to analyze and interpret data in support of decision-making and convey resulting information to management.
Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases.
Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
Shows pride in work and in achievements.
Demonstrates professional competence and mastery of subject matter.
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Develops clear goals that are consistent with agreed strategies.
Identifies priority activities and assignments; adjusts priorities as required.
Allocates appropriate amount of time and resources for completing work.
Foresees risks and allows for contingencies when planning.
Monitors and adjusts plans and actions as necessary.
Uses time efficiently.
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.
Establishes and maintains productive partnerships with clients by gaining their trust and respect.
Identifies clients' needs and matches them to appropriate solutions.
Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems.
Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
Advanced university degree (Master's degree or equivalent) in business administration, finance, accounting, or related field. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible experience in administration, business, finance or related field is required.
Experience with finance methodologies of international organization is required.
English is required.
UN Level II in Reading for English
UN Level II in Writing for English
UN Level II in Listening for English
UN Level II in Speaking for English

Nice To Haves

Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.
Experience with revenue generating or income producing activities in the UN or any large international organization is desirable.
2 years or more of experience in data analytics or related area is desirable.

Responsibilities

Reviews, analyses and finalizes the preparation of the programme plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies.
Reviews and analyses data with respect to the finalization of cost estimates for cost recovery activities and budget proposals, in terms of staff and non-staff requirements from Departments/offices at Headquarters.
Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.
Reviews cost plans for cost recovery activities and issues allotments/appropriations for cost recovery activities, including redeployment of funds when necessary, ensuring appropriate expenditures.
Monitors budget implementation and determines/recommends reallocation of funds when necessary.
Monitors expenditures to ensure that they remain within authorized levels.
Reviews all requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of fund
Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
Prepares relevant documentation with respect to budget performance submissions.
Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
Analyses cost recovery accounts and reviews/evaluates regular financial reports at Headquarters, from Offices-away-from-Headquarters. Identifies variances, problem transactions and irregularities in related accounts, resolving them in a timely and effective manner.
Coordinates the processing of billing related to internal work orders, client support and external parties.
Approves/Confirms that proposed obligations or expenditure for cost recovery related services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments/appropriations.
Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
Provides advice and guidance concerning the United Nations' Financial Regulations and Rules and Accounting Instructions.
Works with the Master Data Management Team and service providers to establish the cost of services and maintains cost accounting master data, allocation rules, allocation cycles and statistical key figures. Provides authoritative interpretation of requirements for handling transactions.
Monitors the level of income received from cost recovery and advises senior management on availability of funds and possible corrective measures.
Defines requirements and works with systems units with respect to production of relevant financial reports. Coordinates the collections of statistical information from service providers, the analysis and summation of the statistics, and the billing of clients based on such statistics.
Provides information needed to respond to audit findings.
Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Keeps up-to-date on current financial regulations/professional publications and accepted principles;
Monitors and supervises the work of staff as required
Performs other related duties, as assigned.