Finance and Administrative Specialist

Jonas Software

5d • Remote

About The Position

The Admin & Finance Specialist plays a critical role in ensuring smooth financial operations and administrative support across the organization. This role oversees client billing and renewals, accounts payable/receivable, vendor management, and financial reporting, while also managing office administration and internal coordination. By combining strong analytical, organizational, and problem-solving skills, the Specialist ensures accuracy, compliance, and efficiency in both finance and administrative processes.

Requirements

• 1-2 year experience in business administration or accounting/finance
• Familiarity with enterprise business systems
• Strong Microsoft Office skills (especially Excel)
• Effective analytical skills to sort, check and verify accounting figures
• Strong organizational, time management, analytical, and communication skills
• Extreme attention to detail
• Expert problem solver
• Good communication skills

Responsibilities

• Client Billing & Account Management Maintain client license database and records in FieldPoint, GP, and MatterLink Manage client invoicing (contracts, add-ons, new sales, PS services) Oversee contract renewals, price increases, and notifications Ensure compliance with tax status and billing laws
• AP/AR & Vendor Management Enter and manage AP/AR, vendor contracts, renewals, and employee expenses. Reconcile accounts (PS, 3rd party, sales, attrition). Manage concessions, credit memos, and write-offs. Oversee vendor renewals, facilities contracts, and SOC2 compliance documentation
• Financial Reporting and Revenue Analysis Prepare and maintain weekly, monthly, and quarterly reports Support strategic pricing and revenue analysis discussions by ensuring leadership has accurate data for decision-making Support forecasting reviews by compiling and analyzing data to inform financial planning
• Office Administration & Internal Support Manage incoming calls, emails, and mail Oversee office and IT supplies, copier contracts, and postage accounts Support company events, outings, and internal communications Manage web access portal & software downloads

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees