FINANCE & ACCOUNTING DIRECTOR I - SES - 64045277

State of Florida

1d • $88,000 - $92,800 • Onsite

About The Position

This is a senior key managerial position in Florida Department of Health in Collier County (DOH-Collier). The incumbent is responsible for the preparation and administration of the DOH-Collier’s budget, program budgets, and operating budget consisting of federal, state, and local sources of revenue. This position is responsible for the oversight of Accounts Payable, Accounts Receivable, Contracts and Purchasing. This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees’ work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain work schedules, ensuring proper coverage, and complete timesheets. Contributes to the organization’s culture of performance excellence by actively seeking to improve personal and organizational performance through measurement, analysis, knowledge management, and processes improvements and participation in performance management committees, councils, and/or workgroups. Continuously demonstrates the Department’s ICARE values.

Requirements

• Currently employed with the Florida Department of Health.
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.
• At least three years' experience maintaining, updating and operating budget for a mid-size to large organization.
• At least three years' experience working in Finance & Accounting; Accounts Payable and Accounts Receivable.
• Three or more years of supervisory experience.
• A valid State of Florida Drivers License and reliable transportation.
• This is an in-office position only.
• Ability to mentor and supervise others, to include planning, organizing, and coordinating work assignments.
• Knowledge of DOH/State specific systems (HMS, FLAIR, FIS, ATMS, MFMP, PALM, FIRS, FACTS, AOD, STMS, WORKS, etc.).
• Knowledge of principles of budget preparation and administration.
• Ability to develop and monitor budgets.
• Ability to collect, analyze, and interpret accounting data.
• Ability to prepare and maintain a variety of accounting records.
• Ability to prepare financial statements and reports.
• Skills to interpret financial data, generate reports, and make data-driven recommendations.
• Ability to establish and maintain effective working relationships with others; project a positive image of DOH-Collier.
• Ability to understand and apply rules, regulations, policies and procedures relating to budget, finance and accounting.
• Skill to navigate the internet, use Office suite (Word, Excel, PowerPoint).
• Ability for strong written and verbal communication skills for interacting with internal teams, leadership, and external stakeholders.
• Ability to demonstrate capacity to balance several responsibilities and deadlines in a fast-paced environment.
• Ability to independently manage multiple work assignments according to applicable State of Florida and DOH rules, regulations and procedures with minimal supervision; takes direction; accepts constructive criticism and responds and implements suggestions for improvement.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively; take initiative to communicate accurate, up-to-date plans and information to peers and management; express thoughts clearly, both verbally and in writing; listen and understand the views of others.
• Ability to utilize problem-solving techniques.

Nice To Haves

• Bachelor's degree from a U.S. accredited college or university in accounting or a related field.
• Department of Health work experience

Responsibilities

• Coordinates, prepares, and submits CHD budgets to DOH and the Board of County Commissioners.
• Prepares, monitors and updates the CHD Spending Plan and Cash Balance report.
• Conducts budget review meetings with program managers.
• Oversees budget entries in FIRS and provides training and support to program managers.
• Plans, compiles data, and prepares the annual County Core Contract for review and approval by CHD leadership.
• Prepares amendments, updates, and monthly/quarterly reports to the Core Contract.
• Coordinates with county staff on Core Contract regarding budget changes or adjustments.
• Ensures required financial reports accompany the CHD monthly county invoice.
• Identify process improvement opportunities and lead initiatives to enhance efficiency and strengthen fiscal integrity.
• Coordinates with departments to identify budget needs for equipment, screenings, and other capital outlay items.
• Prepares Step 2 reallocations and monitors OCA processing to ensure payroll adjustments align with time recorded in the Health Management System.
• Attends RHAC/Ryan White Lead Agency Finance Committee meetings, audits, and provides input on budget and fiscal issues.
• Monitors HIV/AIDS and Ryan White budgets allocated by the State recommends adjustments.
• Monitors revenue, expenditures, Schedule C appropriations, and the approved operating budget for accuracy.
• Evaluates CHD and program financial performance, identifying trends, variances, and risks.
• Collects financial data and prepares, analyzes, and interprets financial statements and reports.
• Oversees reconciliation of the State Accounting System and prepares cash analysis for the Administrator report.
• Provides financial health updates to the Administrator, highlighting key fiscal drivers and organizational impacts.
• Communicates funding mechanisms to support informed decision making and strategic planning.
• Reviews and approves financial transactions to ensure revenue, expenditures, refunds, journal transfers, and budget allocations are accurately entered in the State Accounting System using FLAIR, FIS, and FIRS reporting.
• Prepares Step 2 payroll reallocations and ensures accurate OCA distribution based on HMS recorded time.
• Adjusts reallocations to maintain compliance with budgets, program codes, and OCA spending requirements.
• Ensures full compliance for other State Funds, State General Revenue, OCA balances and Federal OCAs.
• Researches and clears transactions on the monthly Reconciliation Report, completing required adjustments on time.
• Prepares and submits the annual Medicaid Cost Based Reimbursement (CBR) report.
• Prepares and submits annual financial statements and year‑end reporting.
• Compiles certified forward items, payables, encumbrances, and supporting documentation.
• Produce and submit the annual Schedule of Expenditures of Federal Awards (SEFA).
• Leads the development and implementation of accounting policies, procedures, and internal controls.
• Produces Report Distribution Systems reports and maintains accounting system data to ensure accurate, up‑to‑date information distribution.
• Manages rate administration and ensures full compliance with organizational rate policies, maintaining salaries and charges within approved allotments and accurately assigning costs to the correct accounts.
• Tracks rate usage for pending HR actions using the Rate Use Adjustment Ledger.
• Reconciles approved rate and authorized FTE counts in the Rate Administration System.
• Leads monthly rate meetings with Administrator, supervisor, and personnel liaisons and advises on needed actions.
• Oversees the management of accounts payable operations ensures prompt and accurate processing of invoices.
• Validate and approve disbursements to ensure adherence to all policies.
• Monitor and maintain categorical spending authority, making recommendations or adjustments as needed.
• Oversees verification of daily vouchers within the Axiom Pro system and ensure accuracy and compliance.
• Manage the review, correction, and distribution of disbursement and encumbrance reports.
• Oversee accounts receivable processing for timely receipts, deposits, cash audits and regulatory compliance.
• Provide guidance to staff to ensure consistent, high‑quality processing of payable, receivables and documentation.
• Oversees the travel system, addressing errors, reviewing charges, and coordinating staff training.
• Direct all Purchasing operations, ensuring requests comply with DOH and DFS purchasing rules.
• Supervise contract managers and enforces compliance with Sections 287.057(16) and 215.422, Florida Statutes.
• Oversees P‑card invoices reconciliation, verifying required documentation and approvals.
• Serve as P‑card Administrator; manage training, oversight, and timely card inactivation.
• Prepare and submit the annual E‑Payment report.
• Approve purchase requests and invoice reconciliations as an MFMP Level 8 approver.
• Ensure contracts and agreements are entered into FACTS accurately and promptly.
• Develop and implement purchasing and contracting policies and procedures.
• Oversees coordination of pharmaceutical inventory, operating capital outlay purchases, and incentive, promotional, and other inventory reconciliations.
• Serves as Information Owner/Custodian for Finance/Accounting, Budget/Contracts, and Purchasing.
• Executes all responsibilities defined in DOHP 50‑10 for assigned information sets.
• Alerts the CHD Administrator to issues and recommends corrective actions.
• Ensures confidentiality, data integrity, and appropriate access for all designated information in both hard‑copy and electronic formats.
• Oversees courier operations, including item transport and daily post office and bank deposit routes.
• Ensures Administration vehicles are maintained and serviced in accordance with County Fleet guidelines.
• Performs additional duties as assigned by the Assistant CHD Director.
• Communicating with, motivating, training, and evaluating employees.
• Planning and directing employees’ work.
• Hiring, transferring, suspending, laying off, recalling, promoting, discharging, assigning, rewarding, or disciplining subordinate employees or effectively recommending such action.
• Developing performance expectations.
• Meeting with staff regularly to discuss performance.
• Completing performance reviews.
• Maintaining work schedules, ensuring proper coverage.
• Completing timesheets.
• Actively seeking to improve personal and organizational performance through measurement, analysis, knowledge management, and processes improvements and participation in performance management committees, councils, and/or workgroups.
• Continuously demonstrating the Department’s ICARE values.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed