File Clerk

Patenaude & Felix, APC•San Diego, CA

11d•Onsite

About The Position

Do you want to work for a law firm that offers you growth opportunities? Would you like to be part of a successful team? If so, please read on! Patenaude & Felix, APC is seeking a dedicated and detail-oriented File Clerk to join our growing team. We offer competitive compensation, excellent benefits, and a supportive environment where your skills and contributions are valued. Who We Are Patenaude & Felix, APC has built a strong reputation for integrity, professionalism, and results in the field of creditors' rights and banking litigation. Since 1991, we have expanded into a multi-state firm representing Fortune 500 companies across California, Arizona, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized by major financial institutions for our ethical standards and performance, we are a firm where team members-attorneys and staff alike-are mentored, challenged, and supported from day one. What We Offer Health, dental, and vision insurance 401(k) plan with company match Supportive and collaborative team environment Opportunities for professional development and growth

Requirements

Must be 18 years of age or older.
Working knowledge of Outlook, Word, and Excel
Ability to learn new processes and navigate new systems
Strong written and verbal communication skills
Ability to work with others
Good typing skills
Ability to pass a background and drug test

Responsibilities

Add new material to file records, and create new records as necessary.
Answer questions about records and files.
Assign and record or stamp identification numbers or codes in order to index materials for filing.
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
Enter document identification codes into systems in order to determine locations of documents to be retrieved.
Find and retrieve information from files in response to requests from authorized users.
Keep records of materials filed or removed, using logbooks or computers.
Modify and improve filing systems, or implement new filing systems.
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
Scan or read incoming materials in order to determine how and where they should be classified or filed.
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
Track materials removed from files in order to ensure that borrowed files are returned.
Convert documents to films for storage on microforms such as microfilm or microfiche.
Design forms related to filing systems.
Gather materials to be filed from departments and employees.
Any other duties as assigned.