File Clerk

Collabera•Springfield, MO

15d•Onsite

About The Position

General Responsibilities: Sorting, filing and photocopying documents. Maintain a record of incoming files and store them properly using the company filing system. Before maintaining the files, classify them depending upon content, purpose and user criteria. Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information. Maintain a record of the location of the files in an electronic system for easy access of the information. Maintain confidentiality of the files and ensure that nobody is making illegal use of the information available, and the documents/files are not handed to any unauthorized persons. The File Clerk is responsible for reconciling Company Electronic Pay and paper invoices for online reservations. The position will process a high volume of transactions which are required to be completed in a timely, accurate, and organized manner. They will research discrepancies, determine course of action, and provide data as necessary.

Requirements

High school diploma (college courses/degree a plus)
1+ Year of reconciliation, accounting and/or data-entry experience a plus
Exceptional written and verbal communication skills with attention to detail
Strong organizational skills
Ability to work with minimal direction, alone or in team environment
Knowledge of accounts payable processes; international diversity a plus
Ability to multi-task and meet deadlines in a high production environment
Ability to visualize, articulate, and solve payment problems
Strong PC proficiency including but not limited to All MS Office applications. Must be able to edit, improve and manipulate content/presentation in all products
Exceptional typing/10-key/Data Entry proficiency with a minimum 4,500 kph
Ability to work extended hours/weekends including various shifts based on business needs

Responsibilities

Sorting, filing and photocopying documents.
Maintain a record of incoming files and store them properly using the company filing system.
Classify files depending upon content, purpose and user criteria.
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
Maintain a record of the location of the files in an electronic system for easy access of the information.
Maintain confidentiality of the files and ensure that nobody is making illegal use of the information available, and the documents/files are not handed to any unauthorized persons.
Process a minimum number of transactions as established by department metrics
Create invoices consistent with the invoice data provided by the client
Compare, review, and analyze client invoices to the data maintained in payable system and process accordingly
Process all discrepancies, adjustments, or exceptions according to established guidelines
Process a minimum of 95% quality or greater monthly
Process all invoices by contracted remit date to ensure client Service Level Agreements are achieved.
Ensure each transaction is processed in compliance with company policies and procedures.
Escalate and seek guidance for invoice transactions with which you are not familiar or certain how to process.
Exercise sound judgment on behalf of the Company and the Financial Operations department.
Complete and follow through on all tasks assigned or volunteered.