File Clerk/Records Administrator

Healthcare Financial, Inc.•Quincy, MA

4d•$16 - $18

About The Position

Are you highly organized, detail-oriented, and dependable? Do you take pride in keeping information accurate, secure, and accessible? We’re looking for a Part-Time (20 Hours Per Week) File Clerk / Records Administrator to play a vital role in supporting our Operations team and ensuring member records are handled with precision and care. This role is ideal for someone who thrives in a fast-paced environment, enjoys structured work, and wants to contribute to meaningful processes that support member services and compliance.

Requirements

High school diploma or GED required.
Entry-level candidates welcome (0–6 months of related experience or equivalent education/experience).
Exceptional attention to detail and accuracy.
Strong organizational and time-management skills.
Comfortable working in a fast-paced, team-oriented environment.
Proficiency with Microsoft Office, data entry, and basic office systems.
Reliable, self-motivated, and accountable.
Flexible availability, including the ability to work additional hours when needed.

Responsibilities

Maintain accurate and well-organized physical and electronic member records.
File, scan, retrieve, and track applications, verifications, correspondence, and Social Security documents.
Classify records using established guidelines (alphabetical, numerical, chronological, or content-based).
Process incoming and returned mail, researching alternate contact methods when needed.
Schedule, confirm, and reschedule Social Security appointments for members.
Ensure records are retained, destroyed in accordance with legal and company guidelines, including shredding and preparing files for offsite storage.
Support other departments with clerical and administrative projects as needed.
Perform general office tasks such as data entry, typing, and operating office equipment.