Field Service Support Administrative Assistant (Mfg Training PPE and Tools)

Whaley Foodservice•Lexington, SC

1d•Onsite

About The Position

At Whaley we know people are vital to our success. We offer a competitive salary and generous benefits including: Medical, Dental, and Vision 401k & Profit Sharing Paid Holidays & Vacation Short-Term Disability Long-Term Disability Insurance (company paid) Life Insurance (company paid) Description Schedule and coordinate manufacturer and technical training for field service personnel Utilize analyzed data to develop processes and procedures to maintain and improve company standards. Maintain accurate training, certification, and compliance records. Manage PPE and tool inventory, including tracking, ordering, and distribution. Ensure records are up to date and organized for audits and internal review. Communicate with manufacturers, vendors, and internal teams regarding schedules and requirements. Support field service operations with general administrative tasks as needed. Identify gaps or issues in scheduling, inventory, or documentation and proactively address them. Other duties as assigned.

Requirements

High School Diploma or equivalent
One year of administrative experience combined with 2 years of computer experience.
Mid-level Windows-based computer skills/proficiency including Microsoft Outlook, Word, and Excel.
Effective verbal and written communication, organizational, analytical, and interpersonal skills.
Ability to manage confidential or sensitive information with professionalism and discretion.
Ability to work independently.
High level of accuracy.
Microsoft Office.

Nice To Haves

One year of administrative, operations, or field service support role experience.
Experience with inventory tracking or record-keeping systems.
Familiarity with scheduling or training coordination

Responsibilities

Schedule and coordinate manufacturer and technical training for field service personnel
Utilize analyzed data to develop processes and procedures to maintain and improve company standards.
Maintain accurate training, certification, and compliance records.
Manage PPE and tool inventory, including tracking, ordering, and distribution.
Ensure records are up to date and organized for audits and internal review.
Communicate with manufacturers, vendors, and internal teams regarding schedules and requirements.
Support field service operations with general administrative tasks as needed.
Identify gaps or issues in scheduling, inventory, or documentation and proactively address them.
Other duties as assigned.