Field Procurement Coordinator II

Zachry Group•Pasadena, TX

14d•Onsite

About The Position

The Procurement Specialist is responsible for medium and high critical materials, equipment, and subcontracts sourcing events. Expectation is “expert level” knowledge on procurement related processes and procedures. A Lead Procurement Specialist is expected to lead small groups and substitute in place of the Project Procurement Manager (PPM) performing and carrying out PPM related responsibilities. Additionally, a Lead Procurement Specialist should develop negotiating strategies, assign work, plus oversee and mentor lesser tenured peers; e.g. Procurement Coordinator I and II. The Lead Procurement Specialist is also responsible for sourcing activities for both estimating support on projects in the Deal Development phase and Procurement Execution activities during the life cycle of a project from RFP solicitation through the Award phase. The Lead Procurement Specialist must also be proficient in performing commercial analysis’ of Bidders’ proposals, writing and submitting recommendations of award and conducting Bidder conferences. Responsibilities also include engaging and maintaining Supplier relationships on awarded contracts, communicating with key internal and external stakeholders and maintaining overall transparency with the Project Management Team (PMT). Focus on the contract life-cycle management and administration, and the overall supplier management and relationship building; Has the primary responsibility in the establishment of core contract management processes and contract content in order to monitor and manage contract compliance; Participate in procurement project management teams to support contract compliance; Identify issues, propose solutions, provide negotiation support and resolve contractual issues; Advise in Master Agreement Program Contract Development; Participation in Deal Development and support in estimating efforts including issuing Request for Information (RFI’s) Lead in procurement execution for medium to high criticality sourcing events, commensurate with level of procurement experience, including: Conduct research and develop sourcing strategies for assigned items; Develop supplier lists and issue RFP packages, and RFP amendments accordingly, for various medium to high criticality/complex equipment, material and services at best value to Zachry; Develop performance-based scopes of work and understand specifications & drawing packages; Develop negotiating strategies; Conduct bidder conferences and coordinate discussions between bidders and technical personnel; Perform evaluation of proposals and conduct supplier negotiations; Write supplier recommendations that explain and support the source selection process and decision; Understand terms and conditions and contract formation; Negotiate award of contracts to suppliers Support contract administration and subcontract management Participate in supplier and subcontractor kick-off meetings; Participate in supplier and subcontractor close-out meetings Scope and negotiate contract change orders and amendments Participate in weekly procurement meetings; Work Leader for teams with partial supervision responsibilities such as assigning work, overseeing Level 1 and Level 2 activities and providing backup support to Project Procurement Manager; Mentorship role to team and other procurement personnel; Manage work in fast-paced environment, focused on complex, higher profile technical items; Provide support to other procurement personnel as needed; Maintain knowledge of procurement processes and procedures and execute in accordance with Zachry’s standard operating procedures; Maintain knowledge of Oracle, Dragnet, PPMS, and other job-specific IT support systems; Develop and maintain strong relationships with suppliers, engineers, construction and key stakeholders and personn

Requirements

High School Diploma or GED
Minimum 5-7 years of related experience
Shall have the ability to work independently, think and plan ahead and bring issues to attention of management.
Ability to operate Microsoft suite.
Ability to work in a fast-paced environment, detail oriented and provide accurate work products
Experience using Microsoft Office Productivity tools (Office 365, SharePoint, Teams, etc.) (preferred)
Experience creating document templates and workflows in industry digital document approval platforms like DocuSign and Adobe Sign would be beneficial
Some travel may be necessary 25% or less (when required)

Nice To Haves

Bachelor’s degree or a diploma with equivalent working experience in lieu of a degree
5-7 years related industry experience preferred
Preferred large industrial construction procurement experience
Prefer experience in multiple industrial market sectors
Prior experience interfacing with client and engineering entities preferred

Responsibilities

medium and high critical materials, equipment, and subcontracts sourcing events
Develop negotiating strategies
Assign work
Oversee and mentor lesser tenured peers
Sourcing activities for both estimating support on projects in the Deal Development phase and Procurement Execution activities during the life cycle of a project from RFP solicitation through the Award phase
Performing commercial analysis’ of Bidders’ proposals
Writing and submitting recommendations of award
Conducting Bidder conferences
Engaging and maintaining Supplier relationships on awarded contracts
Communicating with key internal and external stakeholders
Maintaining overall transparency with the Project Management Team (PMT)
Focus on the contract life-cycle management and administration, and the overall supplier management and relationship building
Establishment of core contract management processes and contract content in order to monitor and manage contract compliance
Participate in procurement project management teams to support contract compliance
Identify issues, propose solutions, provide negotiation support and resolve contractual issues
Advise in Master Agreement Program Contract Development
Participation in Deal Development and support in estimating efforts including issuing Request for Information (RFI’s)
Lead in procurement execution for medium to high criticality sourcing events
Conduct research and develop sourcing strategies for assigned items
Develop supplier lists and issue RFP packages, and RFP amendments accordingly, for various medium to high criticality/complex equipment, material and services at best value to Zachry
Develop performance-based scopes of work and understand specifications & drawing packages
Conduct bidder conferences and coordinate discussions between bidders and technical personnel
Perform evaluation of proposals and conduct supplier negotiations
Write supplier recommendations that explain and support the source selection process and decision
Understand terms and conditions and contract formation
Negotiate award of contracts to suppliers
Support contract administration and subcontract management
Participate in supplier and subcontractor kick-off meetings
Participate in supplier and subcontractor close-out meetings
Scope and negotiate contract change orders and amendments
Participate in weekly procurement meetings
Work Leader for teams with partial supervision responsibilities such as assigning work, overseeing Level 1 and Level 2 activities and providing backup support to Project Procurement Manager
Mentorship role to team and other procurement personnel
Manage work in fast-paced environment, focused on complex, higher profile technical items
Provide support to other procurement personnel as needed
Maintain knowledge of procurement processes and procedures and execute in accordance with Zachry’s standard operating procedures
Maintain knowledge of Oracle, Dragnet, PPMS, and other job-specific IT support systems
Develop and maintain strong relationships with suppliers, engineers, construction and key stakeholders and personn