Field Office Manager

Saulsbury•Odessa, TX

2d•Onsite

About The Position

Take your next step with Saulsbury Industries! Location: Reeves County (Pecos TX) - Onsite Type: Full Time General Information/Job Summary Provides administrative support for field operations. Primary duties include maintaining office records in Workday HR System, Payroll processing in NOVAtime and implementing office-based procedures and policies as directed by the management.

Requirements

2+ years of experience in field clerk/office management in a construction environment
Strong teamwork orientation, initiative, communication, problem-solving and leadership skills.
Ability to work cross functionally with departments and team members.
Ability to report to field office in Reeves County M-F 7:30-5:30pm
Per Diem offered if primary residence is outside of 50 miles from location
Detail oriented to organize and handle multiple project tasks.
Exhibit a positive professional attitude, maintain confidentiality, and have a high-level of customer service skills for internal and external customers.
Work closely with the corporate HR team regarding field employees.
Effectively communicate policies and procedures.
Willing to work in a construction environment and comply with all safety and Personal Protective Equipment requirements.
Travel may be required depending on project location.
Proficient in Excel and Microsoft Office, Outlook, Word
Comply with the attendance requirements of the project.
Authorized to work in the United States
Frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.
Occasionally required to stoop, kneel, or crouch.
Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
Vision abilities include close vision, distance vision, peripheral vision, depth. perception, and ability to adjust focus.

Responsibilities

Data entry in HR system to include, new hire processing, status changes and separations.
Assist employees with online new hire process, verifying documents, E-verify, completeness of online onboarding and adhering to deadlines of submitting information into required databases.
General office duties including scanning paperwork for all, reports, and drug testing, answering phones, filing and maintaining electronic documentation and correspondence., copying, and other duties as directed by project management.
Obtain required authorization/approvals for various paperwork.
Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.
Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.
Monitor job site radio communications, distribute messages to employees and management.
Assist Project HSE site on-boarding including safety orientation.
Assist Site Manager and Superintendents with weekly progress reports.
Enter correct phase codes correctly and material recaps.
Support Superintendent with equipment inventory, tracking, and coding.
Ensure procurement of office supplies and consumable materials
Assist Purchasing with paperwork, collecting, and matching delivery tickets, communicate with vendors, prepare for billing.
Receive, sort and log all incoming deliveries; prepare all outbound deliveries.
Provide maps and directions for visitors to the site, including subcontractors, new employees and delivery personnel.

Benefits

Saulsbury Industries provides engineering, general construction, electrical & instrumentation, and fabrication services to heavy industrial markets.
We manage turnkey, grassroots, engineering, construction, and procurement (EPC), electrical transmission & distribution services, and E&I projects for clients nationwide.
Saulsbury has provided services to a diverse energy sector for more than 50 years.
Our reputation has been built on honesty and integrity to our clients and employees through the continuous commitments to safety, quality, growth, and mutual profitability.
We offer stable employment, career advancement and a commitment to the work/life balance of our employees.
Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry.
Saulsbury is capable of handling projects in size from under $100,000 to more than $100 million.
We have offices located in Odessa, Dallas, Port Arthur, Henderson, Abilene, and Bismarck ND.
Visit our website at www.saulsbury.com
Saulsbury is an Equal Opportunity Employer