Field Office Manager / HR Assistant

Saulsbury • Odessa, TX

2d • Onsite

About The Position

Provides administrative support for field operations. Primary duties include maintaining office records in Workday HR System, Payroll processing in NOVAtime and implementing office-based procedures and policies as directed by the management.

Requirements

• 2+ years of experience in field clerk/office management in a construction environment
• Strong teamwork orientation, initiative, communication, problem-solving and leadership skills.
• Ability to work cross functionally with departments and team members.
• Ability to report to field office in Colorado City TX area M-F 7:30-5:30pm
• Per Diem offered if primary residence is outside of 50 miles from location
• Detail oriented to organize and handle multiple project tasks.
• Exhibit a positive professional attitude, maintain confidentiality, and have a high-level of customer service skills for internal and external customers.
• Work closely with the corporate HR team regarding field employees.
• Effectively communicate policies and procedures.
• Willing to work in a construction environment and comply with all safety and Personal Protective Equipment requirements.
• Travel may be required depending on project location.
• Proficient in Excel and Microsoft Office, Outlook, Word
• Comply with the attendance requirements of the project.
• Authorized to work in the United States

Responsibilities

• Data entry in HR system to include, new hire processing, status changes and separations.
• Assist employees with online new hire process, verifying documents, E-verify, completeness of online onboarding and adhering to deadlines of submitting information into required databases.
• General office duties including scanning paperwork for all, reports, and drug testing, answering phones, filing and maintaining electronic documentation and correspondence., copying, and other duties as directed by project management.
• Obtain required authorization/approvals for various paperwork.
• Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.
• Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.
• Monitor job site radio communications, distribute messages to employees and management.
• Assist Project HSE site on-boarding including safety orientation.
• Assist Site Manager and Superintendents with weekly progress reports.
• Enter correct phase codes correctly and material recaps.
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials
• Assist Purchasing with paperwork, collecting, and matching delivery tickets, communicate with vendors, prepare for billing.
• Receive, sort and log all incoming deliveries; prepare all outbound deliveries.
• Provide maps and directions for visitors to the site, including subcontractors, new employees and delivery personnel.

Benefits

• We offer stable employment, career advancement and a commitment to the work/life balance of our employees.
• Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed