Field Office Manager

Fortis Construction•Reno, NV

3d•Onsite

About The Position

The Field Office Manager is responsible for ensuring the site office runs efficiently and smoothly from an administrative and team perspective. The Office Manager oversees the work of the Office Coordinator(s). A successful Office Manager demonstrates excellent organization and time management skills and ability to multi-task and work under pressure of deadlines. This role requires the ability to think and react quickly to changing demands and prioritize work activities with minimal supervision, in an individual and team setting. Coordinate and manage onsite vendors including, but not limited to, custodial services, supply vendors, and catering, facilitating operations onsite. Work with security team onsite to coordinate gate access, badging for employees and visitors onsite, and communicate obstructions to site access. Manage office orders including office supplies, swag items, food, coffee, etc. Oversee orders of plan drawings, site signage, and additional prints as needed. Coordinate, plan, and execute all site and team events. Work with City & County on site tours, site access, picking up and or dropping off drawings & checks. Work with Safety team in scheduling orientation, setting up Craft Lunches, ordering supplies, site recognition, and safety week. Oversee work of office coordinator(s) onsite, collaborating on projects and assigning tasks as relevant. Act as the Community Liaison/Outreach: lead community outreach group onsite that reviews and approves community involvement opportunities, communicate opportunities to broader project team, and operate as the main point of contact for outside organizations. Manage at least one team member, with responsibility for the hiring, development, performance management, and engagement of that individual. Assist in other duties as assigned, relevant to the achievement of the position’s and team’s objectives.

Requirements

Bachelor’s degree in related degree program, or equivalent work experience
Excellent communication skills, both oral and written
Strong work ethic, intellectual curiosity, and commitment to continuous improvement
Autonomous, self-managed, and resourceful
Eagerness to learn and ability to juggle multiple tasks while quickly adapting to new situations
Proficient in MS Office Suite
Must possess a valid driver’s license and a satisfactory driving record in accordance with Fortis policy
Work is performed in a professional office environment
Role is primarily stationary, often standing or sitting for long periods of time
Role may stand or walk throughout the office for up to 30 minutes at a time
Utilize standard office equipment such as computers, phones, photocopiers, etc
Communication with internal and external contacts, including speaking and hearing
May occasionally move equipment up to 25 lbs
All Fortis positions require some level of driving

Responsibilities

Ensuring the site office runs efficiently and smoothly from an administrative and team perspective
Overseeing the work of the Office Coordinator(s)
Coordinating and managing onsite vendors
Working with security team onsite to coordinate gate access, badging for employees and visitors onsite, and communicate obstructions to site access
Managing office orders including office supplies, swag items, food, coffee, etc
Overseeing orders of plan drawings, site signage, and additional prints as needed
Coordinating, planning, and executing all site and team events
Working with City & County on site tours, site access, picking up and or dropping off drawings & checks
Working with Safety team in scheduling orientation, setting up Craft Lunches, ordering supplies, site recognition, and safety week
Overseeing work of office coordinator(s) onsite, collaborating on projects and assigning tasks as relevant
Acting as the Community Liaison/Outreach
Managing at least one team member, with responsibility for the hiring, development, performance management, and engagement of that individual
Assisting in other duties as assigned, relevant to the achievement of the position’s and team’s objectives