Field HR Onboarding Coordinator
About The Position
The Field HR Onboarding Coordinator is responsible for managing and executing HR onboarding activities to ensure caregivers move from applicant to work-authorized, audit-ready employees in a timely and compliant manner. This role serves as the front-end gatekeeper for caregiver onboarding across Swift Home Care and Ultimate Care, ensuring all pre-employment requirements are completed accurately before caregivers begin working. The Coordinator plays a critical role in minimizing compliance risk by enforcing onboarding standards, validating work authorization, and ensuring caregivers are properly entered into required systems prior to start.
Requirements
- Minimum of 2–3 years of experience in HR onboarding, compliance, or home care operations
- Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows
- Exceptional attention to detail
- Strong organizational and time-management skills
- Ability to manage high-volume onboarding in a fast-paced environment
- Clear written and verbal communication skills
- Strong judgment with appropriate escalation awareness
- Ability to enforce standards while maintaining professionalism and empathy
Nice To Haves
- Experience working with ATS and caregiver management systems preferred
Responsibilities
- Coordinate caregiver onboarding from intake through start eligibility
- Collect, review, and verify all required pre-employment documentation
- Ensure documentation meets DOH, DOL, and internal policy standards
- Complete and review I-9 documentation in compliance with federal regulations
- Submit and track E-Verify cases within required timelines
- Verify caregiver presence and status in the CHRC system prior to start
- Initiate fingerprinting when required and monitor determination status
- Confirm caregivers are eligible to begin working prior to operational handoff
- Determine orientation eligibility and track completion
- Validate hire and start dates for accuracy and compliance
- Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers
- Work closely with Nursing and Compliance teams to resolve onboarding barriers
- Provide timely updates on caregiver readiness and onboarding status
- Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate.
Benefits
- Comprehensive Health, Vision, Dental Benefits
- 401k Retirement plan + Employer Match
- Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
- Generous paid time off, sick time + more!
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
