Field Administrator Coordinator

Boardwalk Pipelines, LP Human Resources•Gramercy, LA

42d•Onsite

About The Position

To access Dayforce at its best, log in from the latest version of Chrome, Safari, Firefox, or Edge. Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com. We are currently looking for a Field Administrator/ Field Administrator Sr./ Field Administrator Coordinator for our Gramercy, LA office. POSITION DESCRIPTION: Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems. Additional responsibilities include coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.) Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures. This position interacts with every department in the corporate offices and other field locations, producers, customers, landowners, governmental agencies, and contractors/vendors. Administrative Duties including but not limited to: Assisting with creating and monitoring the area operating budget Assisting the Area Manager and area personnel in support of the area operations Requisitioning and tracking shipping and receiving materials and supplies Compliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.) Develop project folders and status tracking Assist with Scope of Work Agreements and Veriforce OQ documentation for activities Organize/Maintain filing system and track and audit compliance activities

Requirements

Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systems
Advanced typing skills
Excellent interpersonal skills
Must possess good written and verbal communication skills, economic and critical thinking skills
Ability to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.
Must be self-motivated and have a strong commitment to personal and team safety
Ability to prioritize and manage multiple responsibilities simultaneously
High School Diploma/GED Equivalent

Nice To Haves

Advance experience with ORACLE accounting systems
Understanding of DOT 192 regulations
Associate Degree

Responsibilities

Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets
Maintaining business unit scorecard tracking
DOT driver recordkeeping
EH&S recordkeeping
Invoice processing
Maintaining project files
Payroll and input of accounts into ORACLE
Tracking of vehicle inspections and insurance
Updating O&M book and printing forecast reports from OMS software systems
Coordination, audit tracking, organizing, and tracking of Alignment Sheets
DOT record keeping
Emergency information notifications
Event Response Manual updates
Hazardous materials shipping
Local incident tracking
Intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.)
Assisting with creating and monitoring the area operating budget
Assisting the Area Manager and area personnel in support of the area operations
Requisitioning and tracking shipping and receiving materials and supplies
Compliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)
Develop project folders and status tracking
Assist with Scope of Work Agreements and Veriforce OQ documentation for activities
Organize/Maintain filing system and track and audit compliance activities