Field Administrative Assistant - On Site

Rosendin•San Francisco, CA

7d•$27 - $36•Onsite

About The Position

The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.

Requirements

Associate degree in Business Administration or related discipline
Minimum 2 years’ experience in office administrative work
Can be a combination of education, training, and relevant experience
Computer, filing, and 10-key skills attention to detail is necessary ; strong analytical skills favored
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Prioritize and manage multiple tasks, changing priorities as necessary
Work under pressure and adapt to changing requirements with a positive attitude
Oral and written communication skills as for the position
Self-motivated, proactive and an effective team player
Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Responsibilities

Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
Provide prompt and professional service to all internal and external clients.
Prepares and distributes internal communications and serves as a central clearing position for general information.
Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
Answer inquiries and/or directs calls to appropriate staff , and takes messages, as necessary.
Coordinate and initiate meetings and travel arrangements for the Department.
Arrange schedules for management staff.
Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
Provide support by photocopying, filing, and sending faxes as needed.
Pulls and put files to dead storage as .
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.