Fellowship Program Administrator
About The Position
Fellowship Program Administrator Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. This position is a hybrid position with 4 days on-site and 1 day remote possible. 7:30 am to 5pm flexible Job Summary Gynecology Oncology ACGME Accredited fellowship program and administrative support for the Gynecology Oncology faculty. Responsibilities include but are not limited to, organization of program-based activities, including recruitment, orientation, event planning, maintenance of program and trainee files, compliance of evaluations and oversight of all duty hour monitoring processes and audits, purchasing and expense tracking, program and trainee correspondence, up-keep of program and community database, communicating and tracking detailed program information.
Requirements
- Education bachelor's degree Related Field of Study required
- Can this role accept experience in lieu of a degree? yes
- Experience Graduate Medical Education, Hospital, or Healthcare 2-3 years preferred
- Excellent organizational skills.
- Effective analytical skills.
- Excellent communication skills.
- Experience Project management or project support experience 1-2 years required
- ACGME Medical Education Project Management experience
- Exceptional computer skills: MS Office including Word, Excel, PowerPoint, Teams, e-mail, Internet, spreadsheets, and scheduling.
- Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong verbal and written communication skills, excellent interpersonal/communications skills, and a good command of the English language.
Responsibilities
- Organization of program-based activities, including recruitment, orientation, event planning, maintenance of program and trainee files, compliance of evaluations and oversight of all duty hour monitoring processes and audits, purchasing and expense tracking, program and trainee correspondence, up-keep of program and community database, communicating and tracking detailed program information.
- Process affiliation agreements for Residents rotating to other institutions. Keep abreast of any changes in Resident/Fellow status, new assignments, etc., keeping the director informed. Keep track of residents’/fellows’ plans relating to research rotations to gain a comprehensive understanding of current and future plans/rotations.
- Acts as liaison with Division Directors, Service Chiefs, and Fellowship Program Managers. Ensures that various administrative activities are being coordinated with Clinical Fellowship programs. Coordinates activities with Pathology Administration, Physician Services, and GME Office as appropriate.
- Regularly monitor and appropriately document schedule and conference changes throughout the year, as well as guest speakers, vendors, and attendance.
- Coordinate first appointment and credentialing process with MGB Central Credentialing Office. Track completion of appointment/credentialing process, notifying director of problems.
- Independently monitors special projects as required by Fellowship Directors, Administration, or Division Chiefs.
- Organization of program-based activities, including recruitment, orientation, event planning, maintenance of program and trainee files, compliance of evaluations and oversight of all duty hour monitoring processes and audits, purchasing and expense tracking, program and trainee correspondence, up-keep of program and community database, communicating and tracking detailed program information.
- Responsible for generating certificates of completion for Residents completing training.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
