FBS Coordinator IV

Texas A&M University System•College Station, TX

35d

About The Position

The Finance & Business Services Coordinator IV within Texas A&M University’s Centralized Finance and Business Services is responsible for providing finance support to units/colleges/divisions/departments outside of FBS; analyzing, auditing, reporting, reviewing and approving actions on designated accounts; and managing specialized and/or complex tasks or projects.

Requirements

High school diploma or equivalent combination of education and experience
Six years of related experience
Ability to multitask and work cooperatively with others
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Nice To Haves

Bachelor’s degree in business administration or accounting
Excellent written and verbal communication skills
Working knowledge of Aggiebuy, iPayments, Emburse, Microsoft Teams, and other TAMUS business applications
Advanced Microsoft Excel skills
Ability to effectively communicate both orally and in writing
Ability to be helpful, respectful, approachable, and team oriented
Ability to build strong working relationships and a positive work environment

Responsibilities

Business and Compliance Support Reviews, allocates, and manages purchasing processes while analyzing account activity
Enters, reviews, and approves complex travel expense reports
Manages and reviews correction entries as needed
Reviews/approves commodity codes to requisition and invoices
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
May prepare and update complex reports and assist with complex reports
May manage reconciliation/verification for review by the business administrator
May coordinate gathering transaction data/information
May be customer service support lead for a functional area
May review financial transactions for compliance
May be subject matter expert for multiple types of financial transactions for the university
Leadership Serves as primary contact for student workers and other FBS coordinators for escalating complex items or concerns
Manages problem-solving for budgeting, tracking, and payment issues of financial services to include providing guidance to other FBS staff and student workers
Responsible for communicating policies and procedures to assigned unit/department(s)
Research policies, practices, and atypical transactions and makes recommendations as needed
Training/Support Assists student workers and other FBS coordinators in escalating complex items or concerns
May review and revise internal job aids created by other staff
May supervise student workers
May mentor or train subordinate staff members
Unit Support Serves as key contact with assigned departments and/or division to ensure relevant and timely response to customers’ finance and business needs
Assists in communicating with departments to resolve day-to-day processing challenges/issues that may arise
Advises customers on purchasing guidelines, contract process, and status of accounts
Assists department heads and FBS Director with the annual budget process and year end closing
Maintains strong working knowledge of TAMU Purchasing and Travel Guidelines to ensure transaction compliance.
Reviews monthly account reconciliations and analyzes transactions to identify and resolve any errors
Provides courteous, efficient, and timely customer service to the units assigned
Serves as back-up to other FBS Coordinators, FBS Administrator and FBS Director