FBS Coordinator II

Texas A&M University System•College Station, TX

1d•$45,000 - $47,000•Onsite

About The Position

Since 1950, the Student Organization Finance Center, under the direction of Student Affairs Finance provides banking and financial services in support of the activities and programs of recognized student organizations at Texas A&M University. We are looking for an energetic, people-oriented individual with great customer service skills and a background in cash handling. This FBS Coordinator II position will be responsible for front-line customer service to student organizations via in-person, phone, and email interaction, as well as cashier for organizational business. Applicants seeking a fast-paced business office dedicated to assisting student organizations conduct business should look no further!

Requirements

High School diploma or equivalent combination of education and experience
Six years of related experience
May review financial transactions for compliance.
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Responsibilities

Serves as primary contact for one or more departments
Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
Responsible for communicating policies and procedures to assigned unit/department(s)
Research policies, practices, and atypical transactions and makes recommendations as needed
May coordinate a specialized or complex task for one or more units
May review financial transactions for compliance
May be subject matter expert for certain types of financial transactions for the university
May provide customer service
Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
Enters and reviews non-routine travel expense reports
Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
Assigns commodity or account codes to requisitions and invoices as directed
Meets established processing goals as directed
May prepare and update non-standard reports and assist with complex reports
May assist with account verification or reconciliation and research discrepancies
May assist with gathering transaction data/information
May enter payment and enclosure distribution.
May review financial transactions for compliance.
May support and shadow strategic partners
May draft and update internal job aides
May supervise student workers
Coordinates and analyzes payment request forms to meet acceptable audit standards including organization recognition status
Analyzes and verifies organization deposits, including night drop according to TAMU cash handling procedures
Processes deposits and corrections to iPayment according to the accounts payables procedures
Serves as primary reference for guidance on financial matters related to student organization finances
Trains, educates, leads student assistants in cash handling procedures, lobby operations, and compliance
Coordinates the reconciliation of cash and checks under dual control to prepare daily bank deposits