Facility Project Coordinator

Black Hills Corporation•Rapid City, SD

About The Position

Black Hills Energy is people powered and purpose driven. Our team uses the power of energy to improve life for over one million customers in 800+ communities across the West and Midwest. We seek talented, caring people who embody our core values and contribute to a culture of inclusion and growth. As an organization, we believe the best part of working on our team is our commitment to making tomorrow better than today—for our customers, communities and each other. Position summary: This position is responsible for all corporate facility related administrative support, flight coordinator for Jet Linx, contractor management, and facility support at the Horizon Point headquarters building.

Requirements

Associate's Degree Project management, Business Admin, or related degree or equivalent combination of education and experience
Minimum three (3) years experience in construction, facilities, or property management, Project management or related experience

Nice To Haves

Knowledge of use and operation of standard office equipment.
Strong computer skills, including proficiency in Microsoft Office Suite - Excel, Word, PowerPoint, PowerBI, Co-Pilot, Teams and Outlook.
Adept at finding ways to leverage technology to make processes simpler, more efficient and effective.
Ability to plan, organize, prioritize, schedule and manage multiple projects and tasks with minimal supervision.
Comfortable with ambiguity, ability to work effectively in a fast-paced environment with multiple priorities and manages to deadlines.
Excellent organizational skills, with attention to detail, accuracy and timeliness.
Knowledge of administrative and corporate office environment and procedures.
Strong interpersonal skills and the ability to work effectively in a team environment.
Proficient analytical and problem-solving skills.
Outstanding verbal and written communication skills.
Ability to provide great customer service.
Ability to maintain professionalism at all times under stressful situations.
Exceptional project management skills supported by a strong history of successful execution.

Responsibilities

Coordinate Jet Linx charter flight scheduling in alignment with corporate Aviation Policy, serving as the designated Flight Coordinator. Manage administrative responsibilities and program contacts, while arranging complex and detailed travel itineraries upon request from administrative staff and organizational leadership.
Manage facility systems data records and files with accuracy and efficiency. Maintain comprehensive project and administrative filing systems to ensure timely access to reliable information, supporting streamlined workflows and operational effectiveness.
Provide database record support for Archibus (Facility and Real Estate Asset Management Tool) and Spaceview (space management software).
Oversee and manage the facilities internal corporate web page, ensuring content accuracy, timely updates, and alignment with department objectives. Responsible for maintaining user accessibility, coordinating with stakeholders for content contributions, and supporting internal communications through effective web page administration.
Process all facilities department invoices in accordance with corporate policies. Monitor contract timelines and proactively communicate with the team regarding upcoming expirations or required extensions to ensure continuity of services.
Gatekeeper for facility-related service tickets, overseeing intake, tracking, and resolution. Coordinate with approved vendors and facility project managers to address deficiencies and ensure timely ticket closeout.
Vendor management proxy for all facility managers, coordinating vendor onboarding and compliance with contract requirements. Maintain accurate database records related to vendor contracts, ensuring timely updates and alignment with corporate standards.
Coordinate with the HR Talent Acquisition team to reserve workspace for job requisitions across the corporate facility portfolio. Utilize Archibus software to manage space assignments and ensure alignment with staffing plans and operational needs.
Provide support to facility construction projects.
Primary facilities liaison for Horizon Point community events and activities, ensuring coordination and execution of all necessary facility logistics to support successful event operations.
Primary contact for furniture vendor coordination at Horizon Point - manage service requests, repairs, and chair inventory. Ensure timely resolution of issues and accurate tracking of assets to support facility operations.
Coordinate large-scale employee relocations at Horizon Point in collaboration with IT teams and end users. Manage move logistics including box inventory, employee communications, and updates to seating assignments in the Archibus database to ensure accurate space management.
Maintain professional and respectful interactions with all company employees, consistently providing friendly and helpful support to promote a positive workplace environment.