Facility Coordinator I

Canadian Solar Inc. • Shelbyville, KY

24d • Onsite

About The Position

The Facility Coordinator is responsible for supporting facility operations through documentation management, standardization, administrative coordination, and data organization. This role ensures accurate maintenance of facility documents, equipment records, SOPs, and compliance files while assisting the Facility team with daily administrative and operational tasks.

Requirements

• Associate degree or above in Engineering Administration, Business Administration, Documentation Management, or related field.
• 1 year experience in documentation control, administrative support, or manufacturing environment preferred.
• Familiarity with facility systems (HVAC, utilities, equipment maintenance) is a plus but not required.
• Strong organizational and document management skills.
• Proficiency with MS Office (Excel, Word, PowerPoint), PDF tools, and document control systems.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Strong communication skills and ability to work with cross-functional teams.
• Detail-oriented, responsible, and able to handle confidential information.

Nice To Haves

• Experience with CMMS or facility maintenance management systems.
• Experience supporting engineering or facility-related departments.
• Knowledge of ISO standards or document control systems.
• Basic understanding of facility terminology and equipment.
• Ability to support fast-paced manufacturing environments.

Responsibilities

• Documentation & Standard Management Maintain and organize facility documentation, including SOPs, Work Instructions, technical manuals, PM records, compliance documents, and facility drawings.
• Ensure all facility documents are properly controlled, versioned, and stored according to company standards.
• Support creation, revision, and distribution of facility-related documents.
• Coordinate document review and approval workflows (e.g., engineering change, update requests).
• Maintain document logs and ensure accessibility for technicians and engineers.
• Facility Data & Record Management Manage facility equipment master data, asset lists, spare parts inventory records, and maintenance logs.
• Update PM schedules, equipment history, repair records, and calibration documents.
• Track contractor reports, inspection forms, and compliance-related paperwork.
• Support facility audits by preparing required documentation.
• Administrative & Operational Support Assist with scheduling facility projects, contractor visits, maintenance activities, and inspections.
• Prepare meeting minutes, reports, facility metrics, and tracking charts.
• Coordinate communication between Facility, EHS, Production, and external vendors.
• Support onboarding of new facility technicians with documentation and training materials.
• Safety & Compliance Maintain safety procedures, facility emergency documents, and compliance records.
• Assist with OSHA, EPA, fire safety, and insurance documentation requirements.
• Support internal audits, safety inspections, and corrective action tracking.
• Vendor and Contractor Management: Assist with contractor entry paperwork, work permits, visitor logs, and safety briefings.
• Maintain vendor contracts, service reports, and invoices for facility services.
• Track vendor performance and ensure documentation is complete.
• General Support to Facility Team: Assist with facility request tracking (work orders, tickets, repairs).
• Help maintain filing systems, digital repositories, and organizational structure.
• Support facility engineers and managers with preparation of reports and project documentation.
• Assist in maintaining inventory of facility-related office supplies and tools.

Benefits

• Canadian Solar offers a competitive salary plus fully comprehensive benefits and performance bonus package based on an annual objective achievement.
• Our generous benefits package includes a 401(k) Retirement Plan, medical/dental/life/disability program, PTO.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees