Facility Construction Project Coordinator

JLL • Mobile, CO

3d • Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Technical Project Management Administrative Support - 60% Prepare project management reports and meeting minutes Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules Supports Facility Project Manager in improvement and building of standard facility project management procedures Project Management 40-60% Support project management team on projects and assignments. Proactively manage project-related issues. Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner. Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects. Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct. Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management. Maintains and supports project management tools, systems, and processes. Ensures best practices are being followed and the right resources are available to project managers. Coordinate Meetings Transcribe meeting minutes, punch lists and other project documentation Work with architects to deliver plans and drawings Assist in updating Schedules and Budgets Track Invoices Coordinate Vendors Produce quality Monthly Reports Assist in drafting RFPs Help ensure drawings meet client standards Proactively manage project-related issues on account or assignment Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Requirements

• Bachelor Degree or 3+ years of Facilities or Construction Experience
• Strong interpersonal skills with the ability to interact with executive level internal & external clients
• Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business
• Basic proficiency with Microsoft Office/ Google Suite products
• Knowledge of construction or commercial real estate industry
• Strong knowledge of Google Workspace
• Ability to multi-task
• Work with a team and independently
• Candidates must be authorized to work in the United States without employer sponsorship.

Nice To Haves

• Bachelor Degree in Accounting, Business, Architecture, Engineering, or Construction Management
• 3+ years practical experience
• Facilities, real estate support , project management experience
• Knowledge of Microsoft Project or equivalent project management tools
• Ability to work collaboratively with various teams and departments
• Ability to work with minimum supervision
• FMP, PMP

Responsibilities

• Prepare project management reports and meeting minutes
• Organize all project documentation and artifacts including SOWs, quotes, POs, contracts, budgets and schedules
• Supports Facility Project Manager in improvement and building of standard facility project management procedures
• Support project management team on projects and assignments.
• Proactively manage project-related issues.
• Demonstrate a proactive focus on meeting client / project requirements in a timely and cost-effective manner.
• Demonstrate proficiency in the use and application of all PDS technology as required for assigned projects.
• Comply with all JLL policies and procedures, including but not limited to ethics and code of conduct.
• Provide administrative and record keeping support on behalf of assigned projects according to JLL’s standards for document management.
• Maintains and supports project management tools, systems, and processes.
• Ensures best practices are being followed and the right resources are available to project managers.
• Coordinate Meetings
• Transcribe meeting minutes, punch lists and other project documentation
• Work with architects to deliver plans and drawings
• Assist in updating Schedules and Budgets
• Track Invoices
• Coordinate Vendors
• Produce quality Monthly Reports
• Assist in drafting RFPs
• Help ensure drawings meet client standards
• Proactively manage project-related issues on account or assignment
• Demonstrate proficiency in the use and application of all project management technology as required for assigned projects, including business software such as Google Docs, Google Sheets, and Google Slides

Benefits

• Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees