Facility Administrative Assistant

Reworld Waste•Tulsa, OK

7d•Onsite

About The Position

Reporting to the Facility Manager, the Facility Administrative Assistant will provide vital support to our management team, Human Resources, and day-to-day operations. This multifaceted role demands self-drive, organization, and proficiency in Microsoft Office suite. Responsibilities include reporting, account reconciliation, supply procurement, and HR assistance.

Requirements

GED/HS Diploma
Advanced knowledge level in MS Excel, PowerPoint and Outlook
At least 5 years of experience in Executive Admin/Office Admin
Excellent time management skills and ability to multi-task and prioritize work

Nice To Haves

Accounting-based functions or in a related area (preferred)

Responsibilities

Primary function is HR Administrative tasks including assistance with recruiting, interview coordination, new hires, training increases, benefit updates, etc.
Confidential assistance with handling of employee issues when requested
Communicates Corporate, Regional and Facility announcements and programs
IT and Telephone liaison – communicate with corporate IT with issues and assist office personnel with IT questions/issues as applicable
Liaison for Dimensions/timekeeping assistance and resolving issues
Liaison with Payroll for Job Status Change processing, recordkeeping of changes
Assist with coordinating and communicating meetings and events when requested such as tours, training, meetings, luncheons, and company parties; this may require the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
Prepare/update excel spreadsheets, power point presentations, reports for management including operations, safety, and environmental, as well as assisting with special projects
Maintain facility documents and offsite storage in accordance with the document retention policy
Support community relations and other projects
Support the Facility Safety Coordinator to manage safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program and track safety training
Basic accounting/purchasing duties (AR, data entry)
Supports the Facility Manager and other members of the management staff as needed
Administrative assistance as necessary ordering supplies, sending and distribution of mail/UPS/packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements