Facilities & Travel Coordinator

USA Clinics Group•Northbrook, IL

5d•$20 - $22•Onsite

About The Position

USA Clinics Group is seeking a motivated and organized Facilities & Travel Coordinator to support our Corporate teams with employee travel, facilities coordination, and day-to-day operational needs. This role will work closely with leadership and plays a key part in keeping our clinics and corporate operations running smoothly.

Requirements

At least 1-2 years in a similar position
Able to travel out of state as needed (up to 10%)
Able to travel locally to nearby clinics and warehouse
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Ability to work independently and multitask different projects at the same time.
Demonstrate good phone and email etiquette skills with timely response times.
Strong interpersonal skills to build relationships, negotiate and collaborate with individuals and upper management.
Flexible and able to function well in a fast-paced environment.
Extremely efficient, organized, and resourceful.
Strong multitasking skills to manage diverse projects simultaneously without compromise.
Strong decision-making skills, verbal and written communication skills and attention to detail are essential.

Responsibilities

Coordinate and book travel for employees across multiple clinic locations (flights, lodging, transportation)
Serve as primary point of contact for travel-related issues (occasional after-hours/weekend support)
Assist with facility-related needs, including coordinating repairs, maintenance, and vendor communication
Occasional local travel to clinics and warehouse, and travel to clinics out of state up to 10%
Partner with operations team on ongoing projects and process improvements
Provide administrative and operational support to executive leadership as needed