Travel Coordinator

NTI Connect LLC

23h

About The Position

If being a part of a world-class organization that operates in some of the most advanced technological environments around the world sounds like a dream job, Network Connex might be the right fit for you! You’ll be part of a team working together to solve customer problems every day, with compensation and benefits that are an investment in your career, financial future, and overall well-being. In addition to competitive base pay, Network Connex offers a comprehensive benefits package designed to support your physical, mental, and financial health you can begin participating in our programs on the first of the month following your start date. Join our Vanguard 401(k) plan, with immediate vesting and a generous company match to help you build long-term financial security. Our team also enjoys 10 paid company holidays, a generous PTO accrual schedule, and access to discounts on useful products and services. General Summary: The Travel Coordinator is a role that supports the business in they manage, coordinate, schedule and change all employee travel. They will also be responsible for budgets, tracking and coding of financials related to travel. They must actively and daily communicate with technicians, project managers and leadership. Additionally, they must manage company vehicle fleet and perform other back-office functions like PTO scheduling, coding of expenses, ERP job entry, etc.

Requirements

Excellent MS office skills
Excellent Attention to detail
Strong Communication skills
Highly Organized
High School Diploma
Must be able to pass drug screening and background check

Responsibilities

Be available 24/7 for calls from technicians regarding travel emergencies/needs
Coordinate with project managers daily to schedule, book or change travel arrangements for technicians
Communicate with technicians about schedules, booking, changes and travel arrangements
Call and work directly with hotel reps/sales managers to negotiate hotel rates for each booking
Establish and maintain relationships with hotel/car/airline reps
Research and compare pricing of Flights, Hotels, and Car Rentals
Keep track (and use) flight credits for technicians
Match flight times for Technicians to allow for carpooling
Record all Flights into the Flight Tracker
Manage locations of Fleet Vehicles
Manage and update Vehicle Inventory
Manage Vehicle maintenance
Maintain up-to-date Registrations and Tags
Assist drivers in locating repair shops
Manage PTO scheduling
Fill out The Travel Sheet each week for upcoming travel
Code and Reconcile all Travel Expenses on a weekly basis
Call, fill out, and fax/email Credit Card Authorization forms each week
Enter and record any incidents/accidents following company protocol

Benefits

competitive base pay
comprehensive benefits package designed to support your physical, mental, and financial health
Vanguard 401(k) plan, with immediate vesting and a generous company match
10 paid company holidays
generous PTO accrual schedule
access to discounts on useful products and services

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