Facilities Specialist

Akima, LLC • Menlo Park, CA

140d • $84,000 - $104,000 • Onsite

About The Position

Akima Infrastructure Services, LLC (AIS), is actively seeking individuals who can contribute to national security within the Office, Administrative, and Logistical fields as part of our staff augmentation team supporting the Department of Energy at SLAC National Accelerator Laboratory. AIS has an established history of contributing to the success of our customers’ mission. Successful candidates will be employees of AIS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the SLAC National Accelerator Laboratory located in Menlo Park, CA. Though employed by AIS, the employee will take day-to-day direction from technical personnel employed directly by the research laboratory. Pay, Benefits, Human Resource, and Employment Management functions are provided by AIS. Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physical exams, drug screen, and/or background investigation to satisfy requirements from the Department of Energy. This is a Full-Time position requiring on-site work as required to accommodate work in support of SLAC Facilities and Operations Division's management and support of a 400-acre Stanford site with 150+ structures for the Department of Energy. To join our team of outstanding professionals, apply today! The Facilities Specialist is responsible for ensuring accurate data and record keeping of team documentation and inventory in support of daily operations by maintaining accurate records, tracking program activities, and ensuring seamless documentation and inventory cooperation. This position requires strong organizational skills, attention to detail, and effective communication to optimize workflows and enhance team efficiency. Performs specialized, diverse work activities, develops and coordinates solutions supporting space planning, coordination, furniture inventory tracking, and additional activities for the Space Management team. This is an individual contributor role.

Requirements

• Proficient in Smartsheet or other Project Management data-tracking tools.
• Proficient in Microsoft Office 365 (Teams, SharePoint, PowerPoint, Excel).
• Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and relevant experience.
• Ability to conduct field verification and audits.
• Ability to coordinate with multiple departments, stakeholders, and vendors.
• Ability to follow instructions, drawings, and procedures.
• Experience with service ticket systems.
• Experience with CMMS or similar maintenance management system.
• Familiarity with procurement processes and vendor management.
• Teamcenter familiarity.
• Valid California Non-commercial Driver's License.
• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

Nice To Haves

• AutoCAD and Revit experience is preferred.
• Experience with ES&H desired, not required.
• Experience in Power BI, MS Project desired, not required.

Responsibilities

• Serve as space planning point of contact for Space Management issues across SLAC lab by supporting space requests, furniture requests, and move requests.
• Perform space assessments based on customer requirements, furniture equipment, and working with other Facilities Management and Planning (FMP) team members for communication and coordination.
• Prepare scope documents, schedule meetings with customers, update the space tracker, and coordinate the tasks with the supervisor on a daily basis.
• Support bi-annual FIMS (Facilities Information Management System) validation by performing site verifications and provide accurate information to the FIMS administrator.
• Handle the space administration duties by regular record keeping, tracking, information gathering, furniture ordering through the CMMS system, and support for space allocation.
• Provide supporting role as program coordinator for large space management related projects.
• Track and monitor furniture inventory, deliveries, support with staff moves, space utilization updates, bi-annual space audits, and logistics coordination.
• Upload, organize, and manage team files in various repository folders.
• Assist field walks to verify inventory such as containers, furniture, facility plans, and drawings, ensuring data accuracy and validation.
• Collaborate with departmental contacts to verify and update utilization data.
• Follow instructions, registration requirements, forms, and procedures to add new vendors/suppliers to the system.
• May conduct other administrative duties as needed or directed.
• Other corresponding duties as assigned.

Benefits

• The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits.
• Paid Time Off (PTO) is offered to regular full-time and part-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree