Facilities Specialist

Safe-Guard Products International LLC•Greenville, SC

61d•Onsite

About The Position

The Facilities Specialist plays a key role in ensuring the Safe-Guard Greenville office operates efficiently, securely, and comfortably. This position serves as the main point of contact for building operations, maintenance, and general facility support, fostering a safe, clean, and well-organized environment for employees and guests. The ideal candidate will be a proactive problem-solver with a hands-on approach, strong organizational skills, and a customer-service mindset.

Requirements

Previous experience in facilities coordination, office management, or a related hands-on role.
Strong interpersonal and communication skills; able to work effectively with vendors, employees, and leadership.
Basic handy-person or maintenance experience preferred.
Working knowledge of Microsoft Office Suite and familiarity with facility or work order systems a plus.
Ability to prioritize and manage multiple responsibilities in a dynamic environment.
Ability to travel up 10-15%.
Must be authorized to work in the U.S.
Must be able to successfully pass a background check.

Responsibilities

Serve as the first point of contact for guests and vendors, greeting visitors and ensuring reception coverage in a secured lobby area.
Act as the local liaison with the landlord and building engineering teams; learn and utilize the Building Management Application (BMA) and work order system.
Manage all incoming and outgoing mail and shipping services.
Perform minor repairs and office maintenance, including assembling furniture, installing monitor arms, and handling other basic facility tasks.
Monitor, verify, and restock office supply inventory.
Oversee conference room arrangements, including set-up, reconfiguration, and restoration to standard order following meetings or events. Troubleshoot audio/video and conference technology issues; coordinate with IT and external vendors as needed.
Assist in ordering and setting up catering for meetings, events, and leadership sessions.
Oversee and manage conference room reservations to ensure availability and organization.
Input, update, and resolve Safe-Guard facility work orders for the Greenville location.
Support safety initiatives, including fire warden programs, severe weather preparedness, and active-shooter awareness.
Act as the local point of contact for physical security and employee badging needs.
Partner with IT and the Site Director to resolve facility-related technology and infrastructure issues.
Maintain detailed records of facility operations, maintenance activities, and related expenses.
Ensure the facility remains clean, functional, and well-maintained to promote employee comfort and productivity.
Serve as a key communicator between employees, management, and external service providers to ensure smooth operations.
Manage and track invoices.
Perform all other duties as assigned.