Facilities Specialist
About The Position
Responsible for creating Purchase Orders from quotes (verifying GL account, routing for proper approvals/signatures, tracking to budget) Review Purchase Orders and supporting documentation; verify they match Purchase Requests, adhere to contracts and are properly invoiced Email Purchase Orders to vendors as needed Assist Territory Managers and Project Managers with procurement and project close out Ensure proper distribution of invoicing is occurring, GL coding is correct and payments are processed in a timely manner. Work with with Territory Service Managers, Project Manager, Vendors and Suppliers to ensure timely payment of invoices and troubleshoot errors/issues as they occur Review vendor Statements Support capital projects financial approvals, review AFE invoices and pulling budget reports Closing AFEs/Projects – searching for last invoice date and sending to Asset Team. Pulling asset reports for capital projects Assist team and other departments in the accruals process Quarterly Support cost saving initiatives within the Facilities Maintenance team Interact with departments within the organization to resolve procurement related issues Set up new vendors as needed Assist with special projects as needed Circle K is an Equal Opportunity Employer. The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process. Click below to review information about our company's use of the federal E-Verify program to check work eligibility: In English In Spanish Our mission at Circle K is to make people's lives a little easier every day. Our global family of 130,000 people in over 16,000 stores and 26 countries makes that possible for our millions of clients worldwide, which is why we are committed to helping them achieve their goals and grow with us. We set ourselves apart by our culture of pride: pride in our people and their development, pride in serving others, what we've built and what we are striving to achieve. No matter where you come from or where you are heading in your career, there is a place for you to grow at Circle K. When you grow, we grow - together. To return to the list of job postings, click here.
Responsibilities
- Creating Purchase Orders from quotes (verifying GL account, routing for proper approvals/signatures, tracking to budget)
- Review Purchase Orders and supporting documentation; verify they match Purchase Requests, adhere to contracts and are properly invoiced
- Email Purchase Orders to vendors as needed
- Assist Territory Managers and Project Managers with procurement and project close out
- Ensure proper distribution of invoicing is occurring, GL coding is correct and payments are processed in a timely manner.
- Work with with Territory Service Managers, Project Manager, Vendors and Suppliers to ensure timely payment of invoices and troubleshoot errors/issues as they occur
- Review vendor Statements
- Support capital projects financial approvals, review AFE invoices and pulling budget reports
- Closing AFEs/Projects – searching for last invoice date and sending to Asset Team.
- Pulling asset reports for capital projects
- Assist team and other departments in the accruals process Quarterly
- Support cost saving initiatives within the Facilities Maintenance team
- Interact with departments within the organization to resolve procurement related issues
- Set up new vendors as needed
- Assist with special projects as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
