Facilities Services Coordinator - Office of Facilities Management
About The Position
The Facilities Services Coordinator serves as the critical and initial point of contact for all visitors to Georgetown University Capitol Campus & Law Center's Office of Facilities Management. The Facilities Administrator provides a broad range of operational and administrative support to the Facilities Operations Manager including: clerical and customer service work; collecting and recording registration information; maintaining wait lists; and generating and issuing maintenance, engineering and custodial work orders to staff using the WebTMA / Maintenance Connection facility and asset maintenance management software. The incumbent manages the student locker registration program, processes guest parking requests, and maintains all department Safety Data Sheet (SDS) binders to comply with OSHA guidelines.
Requirements
- Bachelor's Degree or 3-5 years of experience or equivalent training.
- Strong computer skills, including Microsoft Word and Excel. Familiarity with Google Workspace tools (Gmail, Google Drive)
- Experience managing budgets and expense reports, contracts, and purchase requisitions.
- Must demonstrate strong attention to detail.
- Comfortable responding to telephone and email inquiries.
- Ability to work efficiently and effectively, under tight deadlines
- Attention to detail and highly developed interpersonal, written and verbal communications skills
- A flexible team player, able to maintain confidentiality, exercise tact, resolve issues, and exercise careful judgment and discretion.
Responsibilities
- Greet all visitors, faculty, staff and students and acts as liaison between staff.
- Grants access to the building and parking facilities.
- Responsible for activating parking and Smart Benefits for new employees.
- Prepare supplier contracts, purchase requisitions and expense reports.
- Issues maintenance, engineering and custodial work orders to staff utilizing the WebTMA / Maintenance Connection facility and asset maintenance management software.
- Maintains all department Safety Data Sheet (SDS) binders to comply with OSHA guidelines.
Benefits
- Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
1,001-5,000 employees
