Facilities Resourcing Associate

Grand Canyon University•Phoenix, AZ

1d•Onsite

About The Position

Grand Canyon University! One of Arizona’s leading institutions of higher learning. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, nondenominational Christian University. GCU Facilities manages and services all university-owned property. By the development and maintenance of the GCU campus and surrounding areas, the GCU Facilities team aims to support and ensure the accomplishment of the university’s mission. By working creatively and collaboratively, the Facilities team fulfills the needs of the university by successfully managing resources while delivering excellent customer service. What you will do: Assist with inventory and warehouse operations within the Facilities Department, supporting staff and ensuring tasks related to receiving, issuing and storage of materials are completed in accordance with procedures. Manage inventory to record deliveries, shipments, usage, and stock levels. Receive, issue, and monitor inventory within the Computerized Maintenance Management System (CMMS); issue inventory against work orders. Conduct regular inventory audits and propose strategies to improve inventory control procedures and reduce costs. Evaluate product levels to anticipate inventory shortages or overages; optimize delivery and shipment schedules. Communicate with warehouse staff to ensure productivity and resolve operational issues. Serve as a requesting agent for facilities-related purchases. Collect, review, and input purchase receipts with proper accounting codes; follow up on missing or delayed documentation. Maintain files for contracts, vendor quotes, and purchasing documentation; assist in obtaining necessary authorizations. Generate purchase requests with proper justification and ensure competitive bids are obtained. Monitor purchases and investigate unusual charges or inconsistencies; assist with audits and provide reporting. Maintain and update the department vendor list, source new vendors as necessary. Develop, maintain, and distribute reporting tools, including Excel-based and web/cloud-based metric reports. Analyze department spending, inventory trends, and vendor performance to support planning and budgeting. Other duties as assigned.

Requirements

High School diploma or equivalent.
Must pass pre-employment background investigation.

Nice To Haves

Preferred experience in purchase order management or warehouse operations.

Responsibilities

Assist with inventory and warehouse operations within the Facilities Department, supporting staff and ensuring tasks related to receiving, issuing and storage of materials are completed in accordance with procedures.
Manage inventory to record deliveries, shipments, usage, and stock levels.
Receive, issue, and monitor inventory within the Computerized Maintenance Management System (CMMS); issue inventory against work orders.
Conduct regular inventory audits and propose strategies to improve inventory control procedures and reduce costs.
Evaluate product levels to anticipate inventory shortages or overages; optimize delivery and shipment schedules.
Communicate with warehouse staff to ensure productivity and resolve operational issues.
Serve as a requesting agent for facilities-related purchases.
Collect, review, and input purchase receipts with proper accounting codes; follow up on missing or delayed documentation.
Maintain files for contracts, vendor quotes, and purchasing documentation; assist in obtaining necessary authorizations.
Generate purchase requests with proper justification and ensure competitive bids are obtained.
Monitor purchases and investigate unusual charges or inconsistencies; assist with audits and provide reporting.
Maintain and update the department vendor list, source new vendors as necessary.
Develop, maintain, and distribute reporting tools, including Excel-based and web/cloud-based metric reports.
Analyze department spending, inventory trends, and vendor performance to support planning and budgeting.
Other duties as assigned.