Facilities Project Specialist

Lila Sciences • Cambridge, MA

13d • $68,000 - $117,333 • Onsite

About The Position

Overview of the role: Lila Sciences seeks a results-driven Facilities Project Specialist to support the Real Estate and Facilities team. This role requires a solid understanding of business operations, the ability to execute across multiple projects, strategic thinking, and strong communication skills. The ideal candidate is highly organized, detail-oriented, and capable of translating complex topics into clear, actionable insights. This position is in-office in Cambridge, MA.

Requirements

• 2+years’ experience in a fast-paced life science environment (or similar high-growth setting).
• Highly organized with disciplined follow-through and strong attention to detail.
• Strong analytical and research skills with the ability to synthesize complex topics into clear, actionable insights.
• Adaptability and resourcefulness—comfortable shifting between strategic analysis, operational execution, and ad hoc responsibilities.
• A self-starter with strong ownership, proactive judgment, and the ability to thrive in a fast-paced entrepreneurial environment.
• Excellent written and verbal communication skills.
• Proficiency with collaboration and documentation tools (e.g., Notion, Slack, Google Workspace, Microsoft Office).
• Experience supporting real estate, facilities, or operations in a life science or tech environment.

Nice To Haves

• Familiarity with project management methodologies and tools.
• Ability to create compelling decks and executive-style reports.

Responsibilities

• Streamlined cross-functional collaboration: serve as the liaison across teams, ensuring alignment, clear decision rights, and timely information flow.
• Efficient program execution: plan, track, and deliver facilities and real estate initiatives on schedule and within scope, balancing strategic intent with operational reality.
• Data-driven decision support: produce accurate reports, dashboards, and stakeholder materials that translate complex topics into actionable insights.
• Scalable processes: design and implement processes that improve efficiency, documentation accuracy, and knowledge retention across the Real Estate and Facilities group.
• Impactful communications: craft clear communications, memos, and presentations for executives and stakeholders that drive alignment and buy-in.
• Quality documentation: maintain organized, accessible documentation and records to support audits, planning, and ongoing operations.
• Continuous improvement: proactively identify opportunities to optimize workflows, tooling, and collaboration to boost team performance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees