Facilities Project Specialist

Doyon Limited•Fairbanks, AK

About The Position

Doyon, Limited's mission is to continually enhance our position as a financially strong Native corporation to promote the economic and social well-being of our 20,000+ shareholders. We provide exceptional career opportunities for individuals who value professionalism, collaboration, and a commitment to excellence. We understand the importance of treating our employees well and the impact motivated employees have in helping us succeed in our vision to be the leader in all we do. COMPREHENSIVE BENEFITS PACKAGE: Doyon, Limited offers a highly competitive benefits package that makes up a significant portion of an employee's total compensation. Eligible employees may participate in the following benefits (these details are for informational purposes only and are subject to any policy or plan changes): Paid Time Off (PTO) Paid Holidays Medical Insurance Dental & Vision Insurance Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA) Life insurance Short and Long-Term Disability 401(k) Plan & Employer Match Profit sharing Employee Assistance Program Tuition Assistance JOB SUMMARY: Under the supervision of the Facilities Manager, the Facilities Project Specialist assists with infrastructure projects, tenant leases, negotiations, and financial analysis. The FPC works in conjunction with reporting lines with the Administrative, Finance, and Accounting Departments.

Requirements

Bachelor’s degree in Business Administration or related field or equivalent experience and education
Proficient knowledge of accounting procedures
Proficient with computers, Word, Excel, Outlook, PowerPoint, and Internet
Position requires a flexible work schedule that includes evenings and weekends and may require travel

Nice To Haves

Hospitality industry/customer service experience
Knowledge of Doyon, Limited Region

Responsibilities

Assist with building improvements, subcontractors, transmittals, letters, etc.
Assist in advertising and showing commercial rental space
Assist in generating leases and subcontractors and ensuring all requirements are met
Update/track construction spreadsheets, contract logs, submittal/shop drawings logs & budgets
Assist with bid document preparation for selected subcontractors, suppliers, and prospective tenants
Assemble cost analysis and projection information
Assist with reviewing coding of monthly invoices, credit card receipts, and cash receipt reconciliation
Assist Facilities Manager in the budget process
Compose and prepare routine and/or confidential correspondence, reports, presentations, spreadsheets, payment requests, and other department forms and documents
Maintain project calendars, conferences, and schedules and coordinate meetings, including travel and circulate updates
Anticipate and recognize urgent and time-sensitive requests/requirements and coordinate with the team to actively resolve issues
Act as liaison between tenants and Facilities Department
Work with OSHA requirements pertaining to buildings and projects
Other duties as assigned