Facilities Project Coordinator
About The Position
Milton Hershey School (MHS) is one of the world's best pre-K through 12th grade private schools, where over 2,000 students from disadvantaged backgrounds are provided with a cost-free home and a top-notch education. Thanks to the generosity of Milton and Catherine Hershey in 1909, the school is fully endowed today, with the resources to ensure students can thrive. The school has prepared over 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students. MHS is seeking a Facilities Project Coordinator to perform diverse and complex administrative duties to support Regulatory Compliance within the Facilities and Technical Services Group. The Facilities Project Coordinator serves as an integral part of our communications and essential services to MHS students, faculty & staff and visitors to our campus. This position requires a high degree of multi-tasking ability, communicating effectively, and maintaining confidentiality. Also, it requires broad experience in office productivity and streamlining operations. This is an onsite role with hours from 8:00am to 4:30pm Monday through Friday. Starting pay is in the range of $22.33 - $29.81 an hour, plus competitive benefits package.
Requirements
- High School Diploma or equivalent required.
- A minimum of 3 years of experience in an administrative support position with a heavy emphasis on facilities & compliance inspections.
- Valid PA driver's license in good standing.
- Skilled in utilization of Microsoft Suite - particularly advanced utilization of creating and managing Excel reports and PowerPoint presentations; MOS Certification a plus.
- Proficient in troubleshooting computer systems.
- Exceptional interpersonal skills, including verbal and written capabilities.
- Skilled in providing high quality customer service and in collaborating with others.
- Proficient in time management and self-managing one's responsibilities with multiple competing demands & projects.
- Candidates should be willing to actively engage with students on a regular basis.
- Must demonstrate a high degree of integrity as all MHS staff are considered role models for MHS students.
Nice To Haves
- Certification as a Certified Administrative Professional (CAP) is desirable.
- Skilled in utilization of Microsoft Suite - particularly advanced utilization of creating and managing Excel reports and PowerPoint presentations; MOS Certification a plus.
Responsibilities
- Assist in ensuring that all regulatory inspections are accurately and efficiently performed throughout the year.
- Scheduling multiple inspections at one time, accurate record keeping, filing of inspection reports, receiving quotes and processing invoices.
- Assist in creating and administering Services Agreements.
- Assist in creating and tracking the Facilities Services budget.
- Provides office management, record keeping, scheduling meetings, note taking responsibilities, initiating, and composing letters, reports, spread sheets, and electronic administration of inspections.
- Uploading electronic O&Ms to the GIS map server during the project closeout.
- Identifies and resolves problems that affect the orderly flow of inspection work as well as revise and update the standard operating procedures.
- Communications including responses to internal & external inquiries - phone and written.
- Special projects as needed.
Benefits
- competitive benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
