Facilities Project Coordinator

JLL • Berkeley, MO

1d • Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Overview We are seeking a detail-oriented Project Coordinator to support relocation, facilities and space management projects at our dedicated client account. This role reports directly to the PMO Lead and requires 100% on-site presence to provide comprehensive coordination support for relocations, space planning initiatives, and facilities projects. This position focuses on project administration, logistics coordination, and stakeholder communication while supporting senior project management staff. As part of JLL's integrated workplacemanagement services, this position offers excellent entry-level opportunities in project management and clear advancement paths within our organization.

Requirements

• Experience: 1-3 years in project coordination, facilities management, administrative support, or related field
• Education: Preferred Associate Degree or High School diploma
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously
• Communication: Excellent verbal and written communication skills with professional presentation abilities
• Technology: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), project management software, and database management
• Customer Service: Strong interpersonal skills and client service orientation
• Problem-Solving: Ability to identify issues and coordinate resolution with appropriate stakeholders
• Independence: Ability to work independently with guidance and direction from senior staff

Nice To Haves

• Experience in corporate office environments or commercial real estate
• Knowledge of office furniture systems and space planning concepts
• Experience with Work Order systems
• Experience with vendor management and procurement processes
• Knowledge of building operations and facilities management
• Experience with change management and employee communications

Responsibilities

• Project Administration & Support
• Assist Project Managers with day-to-day project coordination and administrative tasks
• Maintain project documentation, timelines, and tracking systems
• Prepare project status reports, meeting minutes, and communication materials
• Coordinate project schedules and maintain master project calendars
• Track project milestones, deliverables, and budget expenditures
• Support budget tracking and invoice processing for assigned projects
• Organize and maintain project files, contracts, and vendor documentation
• Creation of child work orders Logistics Coordination & Planning
• Coordinate logistics for office moves, including scheduling, equipment, and resource allocation
• Manage furniture delivery schedules and coordinate with receiving personnel
• Schedule and coordinate move activities with building management and security
• Prepare move day logistics plans, checklists, and communication materials
• Coordinate elevator reservations, parking arrangements, and building access
• Track and report on move progress and completion status
• Support space planning activities and furniture specification processes
• Provide escort services as required Stakeholder Communication & Support
• Serve as primary point of contact for day-to-day project communications
• Coordinate meetings, site visits, and project reviews with client stakeholders
• Communicate project updates, schedule changes, and important information to affected employees
• Assist with employee communications regarding relocations and space changes
• Support change management activities and employee transition planning
• Maintain stakeholder contact lists and communication databases Vendor Coordination & Management
• Coordinate with approved vendors for furniture delivery, installation, and services
• Track vendor performance and ensure service level agreement compliance
• Process vendor invoices and maintain vendor contact information
• Schedule vendor site visits and coordinate building access
• Support vendor onboarding processes and documentation requirements
• Monitor vendor insurance certificates and compliance documentation Data Management & Reporting
• Maintain accurate project databases and tracking systems
• Generate standard reports on project status, budgets, and timelines
• Update space inventory and occupancy databases
• Track furniture assets and maintain inventory records
• Prepare presentations and visual materials for project meetings
• Support data analysis for space utilization and project performance Quality Assurance & Compliance
• Conduct pre-move and post-move inspections to ensure quality standards
• Verify compliance with building codes, safety requirements, and corporate standards
• Document project issues and coordinate resolution activities
• Support quality control processes and documentation requirements
• Ensure proper project closeout procedures and documentation Team Support & Coordination
• Support project management team with project coordination and communication
• Assist with resource planning and technician scheduling
• Coordinate with facilities management team on integrated services
• Support training activities and process improvement initiatives
• Provide backup support for other project coordinators as needed

Benefits

• JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
• Some of these benefits may include:
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree