Facilities Procurement Manager

Arcadis • Newark, NJ

2h

About The Position

Ensure MPA compliance with GDC procurement policies, applicable federal rules, and Task Order requirements. Prepare the MPA documents for GDC authorizations to proceed with procurements and expenditures. Execute purchasing in line with Task Criteria - Purchasing/Procurement: manage full purchase cycle to meet Work Plan deadlines; obtain pre-approvals for reimbursable expenses; and comply with sales tax exemption procedures (NY Form ST‑120 and NJ Form ST‑3) for resale to GDC, including drop‑shipping to GDC locations and invoicing consistent with MSA terms. Coordinate website hosting/security services, DNS/CDN/DDOS mitigation, and content updates as requested by Communications/NEPA teams. Ensure procurement data, budgets, and schedule impacts are visible via PMIS dashboards; contribute to monthly/quarterly reporting (cost, schedule, risk, change, and federal reporting inputs) and respond to FTA/FRA audits and internal process audits. Coordinate with Procurement, Finance, Sustainability, External Affairs, DBE/SBE, Legal, Safety & Security, and CTO offices to align FF&E/technology acquisitions with program standards, DBE/SBE goals, accessibility (Title VI), and security frameworks.

Requirements

• Bachelor's degree in Supply Chain, Business, Public Administration, Information Systems, Engineering, or related field.
• 8+ years' experience in public‑sector or federally funded procurement, with demonstrated acquisition leadership.
• Experience in cost/price analysis, market research, and vendor negotiations; proficiency with project controls/PMIS tools.
• Working knowledge of federal grant compliance, FTA/FRA oversight, and documentation practices supporting audits and triennial reviews.
• Hands‑on experience with Microsoft 365/Teams/SharePoint administration, helpdesk workflows, and technology rollout/change management.
• Familiarity with policy governance, and contractor management.
• Strong stakeholder management, communication, and cross‑functional coordination skills.

Nice To Haves

• Prior work on major capital programs in transportation/rail or infrastructure.
• Knowledge of DBE/SBE program integration, Title VI accessibility support, and sustainability reporting frameworks that influence procurement decisions.

Responsibilities

• Ensure MPA compliance with GDC procurement policies, applicable federal rules, and Task Order requirements.
• Prepare the MPA documents for GDC authorizations to proceed with procurements and expenditures.
• Execute purchasing in line with Task Criteria - Purchasing/Procurement: manage full purchase cycle to meet Work Plan deadlines; obtain pre-approvals for reimbursable expenses; and comply with sales tax exemption procedures (NY Form ST‑120 and NJ Form ST‑3) for resale to GDC, including drop‑shipping to GDC locations and invoicing consistent with MSA terms.
• Coordinate website hosting/security services, DNS/CDN/DDOS mitigation, and content updates as requested by Communications/NEPA teams.
• Ensure procurement data, budgets, and schedule impacts are visible via PMIS dashboards; contribute to monthly/quarterly reporting (cost, schedule, risk, change, and federal reporting inputs) and respond to FTA/FRA audits and internal process audits.
• Coordinate with Procurement, Finance, Sustainability, External Affairs, DBE/SBE, Legal, Safety & Security, and CTO offices to align FF&E/technology acquisitions with program standards, DBE/SBE goals, accessibility (Title VI), and security frameworks.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees