Facilities Procurement Manager

Arcadis • New York, NY

9h • $90,000 - $180,000

About The Position

Arcadis is seeking a highly skilled and motivated Facilities Procurement Manager to support one of the most iconic and consequential infrastructure initiatives in the United States — the Gateway Hudson Tunnel Project (HTP). In this role, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to executives, ensuring seamless operations, and contributing to the overall success of the organization. We are working in partnership with Parsons and Mace as part of the MPA Delivery Partner team, selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program — one of the most ambitious and impactful transportation initiatives in the nation — and is designed to strengthen mobility, enhance resiliency, and ensure the long-term reliability of the Northeast Corridor. The project encompasses the construction of a new, two-track rail tunnel beneath the Hudson River, along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200,000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey. This is more than just a job — it’s a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation, drive sustainable economic growth, and improve regional accessibility for millions. As part of this high-performing, multidisciplinary team, you will help deliver excellence on one of the most technically complex and high-profile projects in the world. If you're seeking to make a meaningful, lasting impact — while advancing your career alongside some of the best minds in the industry — this is your moment.

Requirements

• Bachelor’s degree in Supply Chain, Business, Public Administration, Information Systems, Engineering, or related field.
• 8+ years’ experience in public‑sector or federally funded procurement, with demonstrated acquisition leadership.
• Experience in cost/price analysis, market research, and vendor negotiations; proficiency with project controls/PMIS tools.
• Working knowledge of federal grant compliance, FTA/FRA oversight, and documentation practices supporting audits and triennial reviews.
• Hands‑on experience with Microsoft 365/Teams/SharePoint administration, helpdesk workflows, and technology rollout/change management.
• Familiarity with policy governance, and contractor management.
• Strong stakeholder management, communication, and cross‑functional coordination skills.

Nice To Haves

• Prior work on major capital programs in transportation/rail or infrastructure.
• Knowledge of DBE/SBE program integration, Title VI accessibility support, and sustainability reporting frameworks that influence procurement decisions.

Responsibilities

• Budget, plan, solicit, evaluate, negotiate, and award procurements, in collaboration with the MPA procurement office, for FF&E, office supplies, maintenance and operations of the GDC facilities.
• Lead document management for procurements (solicitation files, evaluations, awards) and ensure PMIS file retention for audit readiness.
• Maintain the budgets for the operation and ongoing maintenance of the GDC facilities.
• Conduct cost/price analysis and market case estimating; provide supply chain insights on commodities, materials, and technology that may affect cost and schedule.
• Ensure MPA compliance with GDC procurement policies, applicable federal rules, and Task Order requirements.
• Prepare the MPA documents for GDC authorizations to proceed with procurements and expenditures.
• Execute purchasing in line with Task Criteria – Purchasing/Procurement: manage full purchase cycle to meet Work Plan deadlines; obtain pre-approvals for reimbursable expenses; and comply with sales tax exemption procedures (NY Form ST‑120 and NJ Form ST‑3) for resale to GDC, including drop‑shipping to GDC locations and invoicing consistent with MSA terms.
• In collaboration with the GDC Office Coordinator, provide lease administration support, maintenance contract management, and restocking of office supplies; integrate utilities/Wi‑Fi and building security protocols with property management and third parties.
• Oversee logistics (delivery, staging, installation), acceptance, and close‑out of FF&E packages across GDC offices, PMOs, and CECs.
• Coordinate website hosting/security services, DNS/CDN/DDOS mitigation, and content updates as requested by Communications/NEPA teams.
• Maintain vendor rosters and performance KPIs; oversee invoicing, payments, and change order procedures for technology and FF&E vendors in alignment with GDC contract administration processes.
• Track reimbursable expenses against Not‑to‑Exceed (NTE) limits and support milestone notices at 50%, 90%, and pre‑100% of Maximum Base Compensation thresholds (advisory notices).
• Ensure procurement data, budgets, and schedule impacts are visible via PMIS dashboards; contribute to monthly/quarterly reporting (cost, schedule, risk, change, and federal reporting inputs) and respond to FTA/FRA audits and internal process audits.
• Coordinate with Procurement, Finance, Sustainability, External Affairs, DBE/SBE, Legal, Safety & Security, and CTO offices to align FF&E/technology acquisitions with program standards, DBE/SBE goals, accessibility (Title VI), and security frameworks.

Benefits

• Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.
• We offer nine paid holidays and 20 days PTO that accrue per year.
• The salary range for this position is $90,000 - $180,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees