Facilities & Operations Support Associate

Atria Physician Practice New York PC • Palm Beach, FL

5d

About The Position

The Facilities & Operations Support Associate supports the daily operational needs of a healthcare facility by managing shipping and receiving, inventory control, internal deliveries, errands, and light maintenance. This role helps ensure a safe, organized, and efficient environment that supports patient care, clinical teams, and administrative operations.

Requirements

• High school diploma or equivalent required
• Ability to lift up to 35 lbs and perform physical tasks safely
• Basic computer skills for inventory tracking and communication
• Valid driver’s license and clean driving record (if position includes errands)
• Ability to pass background check, health screening, and required vaccinations per healthcare regulations

Nice To Haves

• Experience in healthcare facilities, hospital operations, shipping/receiving, or inventory preferred

Responsibilities

• Receive, inspect, and document incoming medical and non-medical supplies
• Prepare and ship outgoing packages in compliance with organizational procedures
• Coordinate deliveries with vendors, couriers, and internal departments
• Maintain clean, organized, and secure storage areas in accordance with healthcare standards
• Track inventory levels for medical, clinical, hospitality and office supplies
• Stock and replenish supplies throughout clinical and non-clinical areas
• Perform routine inventory counts and report shortages or discrepancies
• Ensure proper storage, labeling, and rotation of supplies in compliance with safety and infection-control guidelines
• Transport supplies, equipment, documents, and materials between departments and off site locations
• Support clinical staff with timely delivery of requested items
• Run approved local errands related to facility operations and patient-care support
• Perform light maintenance tasks (e.g., changing light bulbs, assembling furniture, minor non-clinical repairs)
• Assist with room setups, office moves, and equipment staging
• Identify and report facility or safety concerns to appropriate departments
• Support cleanliness, organization, and readiness of workspaces and storage areas
• Follow HIPAA, OSHA, infection-control, and safety protocols at all times
• Maintain confidentiality when handling materials in clinical areas
• Use proper personal protective equipment (PPE) as required
• Support emergency preparedness and operational readiness as needed

Benefits

• Excellent health and wellness benefits, 100% paid by Atria effective date of hire
• OneMedical membership for employees & dependents giving access to 24/7 virtual care
• Fertility & family planning
• Company-covered preventive health screenings through partner hospitals (Calcium score)
• Fitness Perks including Wellhub +
• 401k contributions and 4% match starting after 6 months
• Flexible Time Off
• Continuing medical education (CME) and CEU support for professional licensure
• Time to give back and make an impact in underserved communities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees