Facilities & Office Services Supervisor

King & Spalding • Dallas, TX

2d

About The Position

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape. The Facilities & Office Supervisor is responsible for the day-to-day management and supervision of office services, facilities, hospitality, and conference center operations. This role oversees mail services, copy/print operations, office supplies, vendor relationships, space management, and internal meetings and events. The position also serves as a key resource for court runs, meeting planning, and reception backup. At times, this individual may be the primary point of contact for employees and visitors and must demonstrate strong communication, customer service, and teamwork skills.

Requirements

• Strong leadership, organizational, and communication skills.
• Excellent customer service orientation with a collaborative mindset.
• Ability to manage multiple priorities in a fast-paced professional environment.
• Ability to work independently and proactively.
• Team player with a “come from yes” mentality.
• Physical ability to walk around the facility and assist with lifting as required.
• Minimum of 4+ years of experience in office services, facilities, hospitality, or event management.
• Prior supervisory experience required.

Nice To Haves

• Law firm or professional services experience preferred.

Responsibilities

• Supervise Office Services, Facilities, Hospitality, and Reception functions, ensuring high service standards and efficient workflows.
• Manage all mail services including incoming and outgoing shipments (UPS, FedEx, USPS, DHL, couriers) and serve as the primary liaison with shipping vendors.
• Oversee office supply inventory including mailing supplies, copy paper, beverages, and general office materials; maintain organized supply rooms.
• Serve as the primary point of contact with outside vendors and service providers.
• Oversee copy and print services, including coordination with third-party off-site printing vendors.
• Coordinate Facilities operations including daily walkthroughs, maintenance requests, vendor oversight, and property management liaison.
• Manage new hire office setups, departures, interoffice moves, furniture placement, and surplus furniture inventory.
• Oversee conference room setup and breakdown, meeting support, and coordination with IT and Facilities for A/V needs.
• Supervise hospitality services including catering, beverage services, and conference center readiness.
• Manage shredding services, business card orders, access card coordination, and special service requests.
• Provide reception back-up and serve as a visible point of contact for employees, clients, and visitors.

Benefits

• generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance
• health and wellness plan
• life and disability insurance
• flexible spending accounts and a health savings account
• a 401(k) plan
• profit sharing plan
• a substantial Paid Time Off (PTO) program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees