Facilities Manager

RS&H • Jacksonville, FL

7h • Remote

About The Position

We are seeking an experienced Facilities Manager to join our team. This role may be performed remotely from anywhere in the United States. Candidates based in the greater Jacksonville, Florida area are preferred due to proximity to the company’s corporate office. This position manages various renovation, relocation, and general property management initiatives for RS&H leased offices, covering multiple locations across the country. Leads building lease or refurbishment projects focused in optimizing space utilization and resource allocation to support the organization’s evolving facility and spatial requirements. This role evaluates existing facilities to determine short- and long-term space needs. Reviews designs, layout plans, and specifications to ensure compliance with building regulations, safety/security, and other organizational requirements. Maintains lease files and service providers' contracts. Coordinates construction and installation processes and the delivery of equipment or materials required for new hires or projects. This position works independently, with limited supervision, applying advanced knowledge and the ability to evaluate and propose adaptations to standard methodologies and procedures for non-routine components of assignments; problems faced are typically difficult and sometimes complex.

Requirements

• Typically requires a bachelor’s degree in facilities management or related degree, or equivalent combination of education and experience.
• Typically requires a minimum of 5 years facilities management experience, including experience with building codes, office renovation procedures, and OSHA regulations.
• Requires strong attention to detail and ability to manage a diverse workload with shifting priorities. Also requires the ability to take initiative, follow through, and maintain confidentiality.
• Requires the ability to work flexible hours as needed to ensure the smooth execution of all office move-related tasks.
• Must have excellent verbal and written communication skills, as well as strong interpersonal skills, with the ability to relate to and understand people in a courteous and professional manner.
• Must also possess solid analytical, decision-making, researching and organizational capabilities.

Responsibilities

• Oversees day-to-day property management and facility troubleshooting efforts. Servesas the point of contact regarding facility maintenance and landlord communications,which includes facility vendors and break room equipment. Ensure offices maintainRS&H sustainability programs.
• Provides project management for office openings and moves. Coordinates spaceplanning and build-out work with Landlord and/or General Contractor and serves asthe project manager and point of contact for internal support needs (e.g., IT, furniture,equipment, etc.) Coordinates offsite storage needs.
• Ensures facilities are compliant with OSHA regulations and liaises with risk managementand accounting on facilities issues.
• Oversees furniture needs for the firm, from office expansions to individual pieces. Thisincludes receiving the request, ensuring it conforms to company standards, and placingand monitoring the order. Coordinates furniture deliveries, repairs, and disposals.Serves as point person for furniture warranty claims and repairs. Ensures furniture pricequotes are competitive with the market, as needed.
• Completes lease abstracts and maintains lease files. Reviews construction documentsand estimates from landlords.
• Coordinates with the People team to ensure new hires offices/work areas areappropriately equipped.
• Manages security cards. Coordinates AED installations, testing, and training. Implement Security initiatives by RSH Safety Leadership.
• Performs all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees