Facilities Manager (hybrid)
About The Position
Join the facilities department of a fast-paced downtown Minneapolis law firm. We have an opportunity for an individual who enjoys working in a professional environment on a variety of tasks. The Facilities Manager is responsible for managing the facilities function including equipment, facilities, and support services related to maintenance and service of building/office operations. The Facilities Manager also handles project management including office relocation and expansion projects, assignment of office space, and lease compliance. The salary range for the position is $70,000 - $95,000, based on years of experience. In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.
Requirements
- Bachelor’s degree preferred (Business Management, Administration, Communications) or equivalent experience (customer service, scheduling, project management, communication in a corporate setting)
- Knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Analytical thinking that incorporates creativity and innovation
- Self motivated team player
- Outstanding attitude and interpersonal skills, with a strong commitment to service
- Flexibility and comfort with change and ambiguity
- Ability to organize and prioritize numerous tasks
- Exceptional attention to detail
- Ability to lift boxes and packages weighing up to 50 pounds on a frequent basis (occasional lifting/physical work)
- Travel required based on projects (up to 10%)
Nice To Haves
- Law firm experience helpful in understanding the environment
- Supervisory experience with vendors and/or employees preferred
Responsibilities
- Responsible for the physical delivery of office services, including office supplies, office maintenance, moves, purchasing and security.
- Responsible for smooth and efficient daily office operations.
- Develop and manage capital and operational budgets and tracking monthly expenses.
- Conduct cost analysis and vendor comparisons.
- Manage vendors to ensure supplies are well stocked and maintained.
- Maintain business relations with the property management offices.
- Provide support to multiple office locations from Minneapolis location.
- Supervision of receptionist and Service Center (third party outsource company).
- Develop and maintain business relationships with vendors. Request pricing bids and negotiate service.
- Coordinate with external contractors on special projects and/or construction projects.
- Monitor annual budget; process and reconcile all invoicing from vendors.
- Responsible for disaster recovery planning, ADA and other environmental concerns to promote a safe and secure environment for employees.
- Potential emergency or after hours responsibilities as emergencies arise
- Regular attendance at work
Benefits
- a competitive salary
- a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
