Facilities Manager

Perella Weinberg Partners•Houston, TX

About The Position

This position is responsible for overseeing the day-to-day operations, maintenance, and optimization of three office locations; Houston, TX; Denver, CO; and Calgary AB. This role ensures that all facilities provide a safe, functional, and welcoming environment that supports employee productivity and reflects the organization's professional standards. The position requires strong leadership, cross-functional collaboration, and the ability to manage diverse operational responsibilities across multiple sites.

Requirements

Minimum 5-7 years of progressive facilities management experience, with at least 2-3 years managing multiple locations.
Demonstrated experience supervising diverse teams including reception, housekeeping, and contract support staff.
Strong leadership and people management abilities.
Excellent project management and organizational skills.
Outstanding communication and interpersonal skills with ability to collaborate effectively across all levels of the organization.
Proficiency with facility management software, space planning tools, and Microsoft Office Suite.
Strong problem-solving abilities and resourcefulness.
Budget management and financial acumen.
Customer service orientation with attention to detail.
Must be able to work independently while maintaining routine contact with the Global Head of Real Estate and Corporate Services on day-to-day operations, events, and issues at all three locations.
Ability to travel ~ 10% between multiple office locations.
Flexibility to respond to facility emergencies outside of regular business hours.
Valid driver's license is required.
Ability to conduct frequent site walks and inspections.
Occasional lifting of materials up to 25 pounds.
Extended periods of standing, walking, and climbing stairs.

Responsibilities

Facilities Operations & Maintenance Oversee all aspects of building maintenance, repairs, and preventive maintenance programs across multiple locations.
Manage relationships with building management, landlords, and external vendors to ensure timely resolution of facility issues.
Coordinate and supervise all maintenance activities, including HVAC, electrical, plumbing, general building systems and furniture and appliances.
Ensure compliance with all safety regulations, building codes, and company policies.
Amenities & Hospitality Services Develop and manage workplace amenities programs that enhance employee experience and support company culture.
Oversee hospitality services including reception areas, conference centers, kitchen and pantry services, and other shared spaces.
Ensure all amenity spaces are well-maintained, properly stocked, and meet the needs of employees and visitors.
Coordinate closely with Information technology to assure that all AV equipment in conference and hospitality spaces are maintained in good working order.
Leadership & Management Directly supervise and provide leadership to reception staff / conference center coordinators and housekeeping personnel in Houston, and support office managers in the Denver and Calgary regional offices.
Establish performance standards and conduct regular check-in with stakeholders.
Create and manage staff schedules to ensure appropriate coverage across all sites.
Maintain working relationships, share best practices and seek problem solving advice from other members of the Corporate Services Team at other locations.
Conference Center & Meeting Room Management Oversee the operation and scheduling of conference centers and meeting spaces across all locations.
Ensure rooms are properly equipped with necessary technology, furnishings, and supplies.
Coordinate catering services and special event setup as needed.
Implement and manage room booking systems and protocols.
Housekeeping & Environmental Services Manage housekeeping operations to maintain clean, organized, and professional work environments.
Develop cleaning schedules and quality standards for all locations.
Coordinate waste management, recycling programs, and sustainability initiatives.
Conduct regular inspections to ensure cleanliness standards are consistently met.
Reprographics & Mail Services Oversee reprographics operations including printing, copying, binding, and document management services.
Manage equipment maintenance and vendor relationships for printing and mailing equipment.
Implement cost-effective solutions for document production and distribution needs.
Space Planning & Workplace Design Lead space planning initiatives to optimize office/workstation assignments and ensure efficient use of the workspace.
Manage moves, adds, and changes (MAC) including seating assignments, department relocations, and office reconfigurations.
Coordinate with stakeholders to understand space needs and develop solutions that support business objectives.
Maintain accurate floor plans, seating charts, and space utilization data.
Cross-Functional Collaboration Partner closely with Information Technology to coordinate infrastructure requirements, technology installations, and ensure seamless integration of facility and IT systems.
Collaborate with Human Resources on onboarding, offboarding, workplace policies, and employee experience initiatives.
Work with Marketing on maintaining brand standards in physical spaces, coordinating events, and managing visitor experiences.
Serve as primary facility contact for all site executive assistants, providing support for executive needs and special requests.
Budget & Vendor Management Working with the Global Head or Real Estate and Corporate Services, develop and manage facilities budgets across all three locations.
Solicit and negotiate service contracts and manage vendor relationships for all facility services.
Be accountable for all facility related expenses and identify cost-saving opportunities.
Prepare regular reports on facility operations, expenses, and key performance metrics.
Construction Project Management Support the Global Head or Real Estate and Corporate Services in the planning and execution of any capital programs at the three locations and provide day to day oversight and problem solving for any capital projects at the Houston location.
Emergency Preparedness & Safety Develop and maintain emergency response plans and business continuity procedures.
Coordinate safety drills and ensure compliance with OSHA and other regulatory requirements.
Serve as primary point of contact for emergency situations affecting the Houston location and support the Office Managers in the Denver and Calgary regional locations in any emergency situation.