Facilities Manager

Allen Allen Allen & Allen • Richmond, VA

12d

About The Position

The Facilities Manager is responsible for the maintenance, repair, safety, and overall presentation of Allen & Allen's seven regional office locations. This role ensures that all facilities and grounds are maintained in accordance with firm standards and company policies, consistently reflecting a professional, welcoming environment for clients and staff. To accomplish this, the Facilities Manager oversees building operations, mailroom services, vendor partnerships, and select capital and operational projects. This is a full-time, exempt position reporting to the Director of Operations. The role supervises a small team and regularly collaborates with senior leadership, internal staff, and external contractors.

Requirements

• Property management experience.
• Budget and forecasting experience.
• Proven ability to build trust across all levels of an organization.
• Strong communication skills.
• Ability to think proactively and operate in organized, professional, and methodical ways.
• Ability to manage third party vendors and project implementation.
• Proficiency with technologies in use at the Firm, including Windows, Microsoft Word, Excel, and Outlook.
• Ability to learn and utilize other technologies as they are introduced.
• Ability to lift 50 pounds unassisted.
• Ability to travel to offices.
• Ability to stand and walk around the facility for extended periods of time.
• Perform manual tasks such as minor repairs, inspecting systems, moving office furniture, etc.
• Good flexibility, finger dexterity and hand-eye coordination are required for this position.
• General office environment requiring sitting for long periods of time, occasional periods of standing, bending, lifting, and walking.
• Visual capability to work viewing a computer monitor for several hours of the day.
• High school diploma or General Education Diploma (GED)
• Minimum of 5 years in building/plant maintenance and leadership experience or equivalent combination of education and experience

Nice To Haves

• Technical associate degree preferred

Responsibilities

• Proactively identify and address maintenance and repair needs across seven regional offices.
• Respond to ad hoc facility issues with strong planning, clear communication, and timely follow-through.
• Maintain building maintenance documentation and administrative reporting, including safety inspections.
• Support and enforce firm emergency procedures and preparedness protocols.
• Supervise facilities and mailroom staff.
• Manage vendor relationships and coordinate third-party services for ongoing facility needs.
• Perform minor maintenance tasks that do not require contracted vendors.
• Build collaborative relationships across departments to manage projects efficiently and communicate status transparently.
• Participate in capital projects, including office renovations and relocations.
• Support broader operations initiatives as needed.
• Travel regularly between offices.
• Maintain availability for after-hours emergencies, including nights and weekends as required.
• Other duties as assigned.

Benefits

• Our generous time off package includes unlimited paid off and paid parental leave.
• The financial benefits of working at Allen & Allen include competitive salaries, 401k contribution and a 401k match, tuition reimbursement, employer paid short and long-term disability, and life insurance.
• We offer a comprehensive, rich benefits package that includes a health and dental plan at no cost for employee coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED