Facilities Manager

BAKER PLACES • San Francisco, CA

4d

About The Position

The Facilities Manager is responsible for all property-related maintenance and repair of PRC Baker Places main office, as well as buildings owned or leased by PRC Baker Places. This requires both direct, hands-on, in-person work throughout our facilities to ensure that, at all times, facilities are in good working order, are in compliance with building codes, licensure standards, and health and safety regulations. In addition, the Facilities Manager, serving in the capacity of Safety Officer, provides training to staff on safety and security issues and oversees the agency’s Health and Safety program. This role supervises approximately three Facility Technicians.

Requirements

• Solid working knowledge of general carpentry and cabinetry applicable to flooring, walls, shelving, doors, windows and finish work.
• Must have experience in plumbing, electrical, building management systems ( e.g. fire panel, HVAC controls, etc.), and minor locksmithing.
• Must be well organized and able to maintain accurate records, receipts and mileage logs.
• Supervisory experience of at least 5 years in a facilities-related role.
• Experience training and developing facilities staff.
• Can demonstrate sensitivity to people with disabilities (including HIV/AIDS and mental health conditions), people of color and people of low-income status.
• Ability to perform routine bending, stooping, twisting, and reaching.
• Ability to lift and carry a minimum of 50 pounds.

Nice To Haves

• Bilingual capability a plus.

Responsibilities

• Responsible for oversight and maintenance of all building systems managed by Baker Places Inc. and PRC, including but not limited to HVAC, elevator, electrical, plumbing, security, and fire life safety systems.
• Works with the Director of Facilities and Capital Assets to create and maintain a robust, preventative maintenance schedule.
• Responsible for overseeing and executing the repair of property and equipment.
• General upkeep of both the PRC Baker Places headquarters and all program and residential properties, including but not limited to electrical, plumbing, carpentry, painting, cabinetry, locksmithing, .
• Assists in managing and maintaining accurate records of all projects from start to finish, Communicates specific issues/needs that exist at individual properties.
• Coordinates with Program Staff and Management to serve proper notice of any repairs that may affect client and workplace services.
• Supervises and monitors performance of contractors and vendors, and coordinates contractor bid process as necessary. This includes gathering invoices and receipts, maintaining vendor documents (e.g. updating Certificates of Insurance,W-9 forms, etc.)
• Manages the fire life safety and building systems of all properties which include the quarterly, semi and annual certifications of fire alarm panels, fire sprinkler systems, fire extinguishers, hood and suppression cleaning, fire escapes, backflows, and elevators.
• Leads Health and Safety Committee meetings which includes maintaining monthly agenda, meeting notes and incident report log, emergency drill schedules, and provides training presentations.
• Manages, organizes, and monitors online Work Order system. Ensures timely and proficient completion of submitted work orders. Establishes work order completion performance expectations and measures staff/vendor performance.
• Maintains 24/7 emergency on-call emergency availability
• Oversees and maintains the key inventory tracking system for all doors and elevators.
• Oversees the registration, maintenance and repair of vehicles.
• Oversees ongoing development and training of Facilities Techs.
• Monitors and maintains security camera systems. . Grants access, provides training, and files documentation.
• The Facilities Manager serves as the Safety Officer, see Appendix 1.
• Other duties as assigned.

Benefits

• PRC offers a competitive salary plus medical, dental, and vision insurance for employees and their eligible spouse/children, as well as short/long-term disability, life insurance, employer-matching contributions to 403(b) retirement, generous paid time-off, California Bar dues, and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 11-50 employees