Facilities Manager

FORTUNE SOCIETY INC•New York, NY

7h•$75,000 - $82,000•Onsite

About The Position

The primary goal of the Facilities Manager position is to maintain each building in her/his portfolio in a well-maintained, clean, and safe manner, to train and supervise staff assigned to each building, to manage all necessary repairs and to work with program staff to ensure that the program needs of the building are being supported.

Requirements

Experience working as a facilities manager in both commercial and residential buildings.
High school diploma or equivalent required; Bachelor’s degree preferred.
At least three years of experience in facilities management work or a related field.
At least one year of supervisory experience preferred.
Must have demonstrated experience in overseeing one or more of the following fields: Carpentry, electrical, plumbing, masonry, and painting.
Must have working knowledge of equipment installation and repair including but not limited to HVAC systems, generators, mechanical equipment, compressors, etc.
Must have basic math skills.
Ability to work after hours, on-call, as needed.
Ability to prioritize tasks and perform rpeiar work independently.
Ability to direct work of staff as assigned.
Be creative and flexible.
Show initiative and be responsible for follow-through.
Excellent oral and written communication skills.
Ability to utilize various computer programs including Microsoft Offie, Johnson Controls, BMS and CMMS. Experience using VISIO or CAD helpful.
Must possess and maintain current Certificates of Fitness for Fire Alarm Systems, Boilers, Standpipe and Sprinklers; additional Certificates of Fitness may be required by assigned building.
A valid NYS driver’s license with a clean driving record is required.

Nice To Haves

Certified Facilities Manager (CFM) a plus.
We seek talented, dedicated individuals from all walks of life who possess a strong commitment to this mission. Relevant personal experience is a plus.

Responsibilities

Maintain buildings and properties assigned in good condition and in compliance with all building codes, local, State and Federal requirements as well as Agency policies and procedures.
Conduct inspections as required for Fortune Society’s preventative maintenance program for all building systems and equipment and keep accurate records of all inspections conducted.
Provide supervision to assigned staff so that Agency and Departmental goals are communicated effectively, job performance is continuously evaluated and where necessary issues are documented. Provide or arrange retraining as necessary.
Responsible to complete six month and annual performance reviews for staff. Reviews must be reviewed and approved by Associate Vice President of Facilities Management and Expansion.
Work with Director of Facilities Management to cover for staff absences due to illness, personal and vacation time, and other time as required.
Complete reports of all safety-related building incidents in a timely manner.
Ensure that all residential units (where included) are prepared in a timely manner for new occupancy to include cleaning and repair, refuse removal and painting as needed.
Regularly supervise porters and maintenance staff to ensure that each is following her or his job description and daily routine and are conducting themselves according to Agency policy (e.g., uniforms, use of chemicals, etc.).
In coordination with the Director of Facilities Management, develop and implement maintenance and cleaning schedules to meet the changing needs of tenants and/or clients and staff.
Maintain accurate log of records of all inspections and violations received from outside agencies. Report violations to AVP for Facilities Management and Expansion and where needed work with expediter to cure violation(s).
Ensure that all common area lighting is functional. Common areas include lobbies, hallways, stairwells, laundry facilities, bathrooms, emergency exit doors, and all entrance exit hallways.
Maintain overall building as necessary to create clean, safe and sanitary conditions, including:
Heating, hot water, and ventilation systems, both centrally and in individual units
Ensure preventive maintenance schedules are in place for all mechanical equipment.
Oversee minor repairs as needed, including routine building repairs, plumbing, electrical, appliance repairs, fixtures, switches, outlets, circuits, etc. This excludes repairing any personal equipment.
Ensure that extermination is being conducted by vendor as needed and on a regular interval.
Observe status of building systems and equipment under warranty in order to ensure proper functionality and that repairs are completed with approval and as needed.
Provide access to and monitor outside vendors or work teams providing service or repair in order to be sure that quality services are being rendered.
Respond to all emergency calls on a 24-hour basis.
Provide back-up to Facilities staff as needed and/or directed. Work with other administrative staff to be sure that program goals and objectives are being met.
Oversee Sprocket CMMS work order system for buildings assigned. Generate weekly open work order reports and conduct necessary follow-up with Facilities staff.
Other duties as assigned by the Director of Facilities Management or Associate Vice President for Facilities and Expansion
Carries out supervisory responsibilities in accordance with the Agency’s policies and procedures as well as applicable laws. Responsibilities include training employees, planning, assigning, and directing work; addressing complaints and resolving issues.