Facilities Manager, Main Campus and Offsites

Mass General Brigham•Newton, MA

1d•Onsite

About The Position

Responsible for supporting the day-to-day operations, maintenance and emergencies of site facilities, ensuring a safe, efficient, and compliant environment. - Must become familiar with hospital logistics and organization chart on chain of command to have knowledge and resources in executing successfully. -Assists maintenance staff with planning and coordinating repairs, preventative maintenance, and inspections, ensuring adherence to regulatory standards and facility guidelines. -Assist with the management of the Brightly CMMS (work order system) working with Shop Leads ensuring work orders are managed accordingly, keeping system current in real time, and uploading appropriate documentation, and prepare monthly reports. - Monitor patient room closure activity. - Must build strong and trusting relationships with Facilities and Clinical staff to assist with coordinating work impacting patient care areas. - Support Shop Leads and Facilities staff with documentation support to ensure safety measure are followed. (Shutdown request, LOTO, Hot Work, Confined Space etc.) - Responsible to manage the Facilities Virtual Board open items and following up with status and ensure appropriate parties are assigned. - Coordinate preventive maintenance schedules with Shop Leads. - Manage Shutdown log with Sr. Facilities Coordinator for Facilities In-house work and construction project support. - Participates in Facilities, HVAC, Plumbing, and Shutdown Huddles. - Manages and submits Maintenance Risk Assessment (MRA) for in-house maintenance work and emergency events to ensure interim life safety and infection control measures are implemented, monitored, and documented. -Attend and report out Daily Dash (safety huddle). - Act as First responder in collaboration with Sr. Manager, Faciliteis Operations in managing emergency response events, coordinates mobilization, provide updates and timeline to end users. -Position requires off-hours and weekend support to Facilities staff as needed for all shifts and including emergency response. -Assists, supports, and participates with shift coverage to ensure all shifts are covered. -Assists with Implementing and coordinating 'Room A Day" program for all patient units to address preventative maintenance, minor repairs, patch/paint, plumbing and electrical checks. -Assists with managing "Above Ceiling Work" permit program with In-House Lead Inspector using CMMS. - Assist in managing "Green" program requests with Sr. Facilities Coordinator to address clutter and debris in unauthorized areas blocking egress and life safety equipment. - Patriciates in weekly Offsite Huddles and assist with work order requests, support Offsite techs with rounds and other issues. - Participate in Life Safety meetings to assist Sr. Manager, Facilities Operations with regulatory testing and inspection schedules and documentation. -Sr. Manager, Facilities Operations will provide training for Joint Commission Survey Readiness, other regularity inspections, and protocols working in a healthcare environment. - Facilities Manager will work with Sr. Manager, Facilities Operations, the team, and hospital to ensure safety, and compliance.

Requirements

Associate's Degree Related Field of Study required
Experience in facilities management, engineering or other closely related role 3-5 years required.
Knowledge of facilities management, including building systems, safety regulations, and preventative maintenance techniques.
Excellent organizational and time-management skills to prioritize and handle multiple tasks in a fast-paced environment.
Strong problem-solving skills and the ability to respond to emergencies and resolve facility issues efficiently and calmly.
Budgeting and financial management skills, including the ability to manage operating costs and optimize facility-related expenses.
Excellent communication skills, both verbal and written, with the ability to interact effectively with staff, patients, contractors, and vendors.

Responsibilities

Supporting day-to-day operations, maintenance, and emergencies of site facilities.
Assisting maintenance staff with planning and coordinating repairs, preventative maintenance, and inspections.
Assisting with the management of the Brightly CMMS (work order system).
Monitoring patient room closure activity.
Building strong and trusting relationships with Facilities and Clinical staff.
Supporting Shop Leads and Facilities staff with documentation support.
Managing the Facilities Virtual Board open items.
Coordinating preventive maintenance schedules with Shop Leads.
Managing Shutdown log with Sr. Facilities Coordinator.
Participating in Facilities, HVAC, Plumbing, and Shutdown Huddles.
Managing and submitting Maintenance Risk Assessment (MRA).
Attending and reporting out Daily Dash (safety huddle).
Acting as First responder in collaboration with Sr. Manager, Faciliteis Operations in managing emergency response events.
Assisting, supporting, and participating with shift coverage.
Assisting with Implementing and coordinating 'Room A Day" program.
Assisting with managing "Above Ceiling Work" permit program.
Assisting in managing "Green" program requests.
Participating in weekly Offsite Huddles.
Participating in Life Safety meetings.