Event Coordinator
About The Position
The Facilities Management Specialist is responsible for overseeing all internal and external meetings at the college. This role will offer support to all departments in the planning and implementation and set-up of events at all Lexington campuses, in adherence to KCTCS and BCTC business and facilities policies and procedures. The Event Coordinator will manage requests for the use of facilities by outside parties, develop Memorandums of Agreement (MOAs) and collect all necessary documentation for the rental. Additional administrative services performed by this position including managing an inventory of furniture and decorations to be used at events and special function and serving on college event planning committees.
Requirements
- Bachelor’s degree (related field), and two years related experience, or equivalent.
- Commitment to the mission of a comprehensive community and technical college.
- Personal and professional integrity with an attention to detail.
- Ability to problem solve and recommend solutions for improvement.
- Demonstrated ability to work collaboratively with others.
- Good interpersonal, writing, teamwork and communication skills.
Nice To Haves
- Bachelor’s degree (related field), and four years related experience, or equivalent.
Responsibilities
- Coordinate campus activities and participate in operations duties as assigned for the Lexington campus on a day-to-day basis.
- Serve as a point of contact for all internal meetings and assist in the planning and implementation of the events.
- Monitor meeting and event reservations to make sure all necessary Facilities and Operations work orders have been placed and scheduled, and all set-ups have been performed.
- Review campus activities and participate in operations duties as assigned for the Lexington campus on a day-to-day basis.
- Manage an inventory of furniture and decorations to be used at events and special functions (pipe and drape, event tables, tablecloths, place settings, etc.)
- Coordinate facilities rentals for internal and external groups including Memorandums of Agreement (MOAs), confirmation of insurance and room preparations.
- Ensures compliance with policies and procedures related to Regional Campus facilities rentals to external groups.
- Serve as a reservation manager for the colleges room scheduling software Archibus. Work with reservation requestors to resolve any issues that may arise.
- Offer training and assistance with reservations to college Faculty and Staff.
- Other duties as assigned.
Benefits
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
1-10 employees
